Development Assistant - Alumni Affairs - College of Medicine

University of Florida • Gainesville, FL

45d

About The Position

The Development Assistant directly supports the Development Officers for the UF Health, Office of Advancement. Reporting to the Director of Development Strategy & Operations, this position provides all administrative support to the development officers and assists in the management of travel coordination, major prospect/donor management, and all aspects of the campaign. The incumbent requires superior administrative skills, attention to detail, and comprehension of the essential varied priorities of the development officers; involves extensive contact with staff, faculty, and donors. About the College of Medicine: The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine. For more information about the College of Medicine and its programs, visit College of Medicine.

Responsibilities

• Provide assistance to Development Officers, including prospect cultivation, donor stewardship, and ensures that records are properly documented.
• Maintain and monitor appointments and calendar for Director and keeps the director abreast of daily, weekly, and monthly schedules. Assists with communication to prospects and donors.
• Process correspondence, funding requests, proposals and reports.
• Initiate correspondence as necessary to ensure the efficient and timely flow of information within the College of Medicine Alumni Affairs and Development Office.
• Arrange travel, secure necessary tickets and confirmations for both airline and automobile travel while ensuring compliance with all University of Florida, UF Health, and UFF regulations.
• Collaborate with development officers in the implementation of fundraising mailing appeals for various departments of the College of Medicine.
• Organize and maintain alphabetical and chronological files and records of correspondence, reports and other materials.
• Provide liaison through telephone, meetings, and personal contact with other departments/divisions throughout the University of Florida and the public. This function requires not only an understanding of programs of the Office of Development and Alumni Affairs, College of Medicine, and the mission of advancement activities, but also excellent presentation and interpersonal skills.
• Assist with receptions and other events related to development outreach.
• Work closely with development staff on major fundraising initiatives.

Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees