Assistant Director of Alumni Relations

Marshall University•Huntington, WV

11d

About The Position

The Assistant Director of Alumni Relations serves as a key ambassador for Marshall University’s alumni community, helping to foster lifelong connections among Marshall alumni. Reporting to the Vice President of Alumni Relations, this role works closely with colleagues across University Advancement to steward relationships with alumni, students, donors, and friends of the university, plan events, and coordinate volunteer programs. This position helps bring Marshall traditions to life while building a culture of pride, affinity, and connection. In collaboration with the Director of Alumni Engagement, the Assistant Director will play a pivotal role in energizing our current 30+ alumni chapters and emerging chapters with meaningful engagement and support.

Responsibilities

Provide administrative and logistical support to the Marshall University Alumni Association Board of Directors and Board Committees ( MUAA Board).
Assist with agendas, scripts, minutes, and documentation for MUAA Board and committee meetings.
Coordinate logistics for MUAA Board retreats, workshops, and travel.
Oversee committee projects, nominations, and elections within the MUAA Board.
Collaborate with the alumni relations team to support volunteer programs including Alumni Mentors, Student Alumni Council, and regional chapter leaders.
Foster and increase volunteer participation in Foundation events.
Lead the identification and development of new and emerging MUAA Chapters.
Conduct prospective calls and provide support for emerging MUAA Chapters.
Coordinate and nurture the growth of the MUAA Student Alumni Council.
Create strategies and implement programs to engage young alumni.
Facilitate bank account setup for MUAA chapters.
Collaborate with the Director of Alumni Engagement to plan and implement Marshall Alumni Association events including the annual Alumni Awards, Homecoming festivities, regional chapter gatherings, and other assistance as needed.
Collaborate with the Big Green (the fundraising arm for Marshall University Athletics) to support athletic-related alumni events such as tailgates, watch parties, and game-day hospitality experiences.
Manage event budgets under the direction of the Vice President for Alumni Relations; process transactions and compile financial reports.
Collaborate with the Senior Director of Alumni Operations to: produce event-related materials, including attendee lists, briefing materials, and post-event reports, maintain the master alumni event calendar, and track engagement metrics.
Manage sensitive alumni and donor data with discretion and professionalism.
Collaborate with the alumni relations team to generate reports based on alumni engagement, event participation, and volunteer activity.
Interact daily with high-level stakeholders including MUAA Board members, university leadership, and community partners.
Celebrate alumni milestones and achievements with warmth and precision, reinforcing the lifelong value of being part of the Marshall University Alumni family.
Other duties as assigned.