Assistant, Alumni Relations

Davis Polk & Wardwell LLP•New York, NY

1d•$65,000 - $70,000

About The Position

We are a premier international law firm headquartered in New York, currently seeking an Alumni Relations Assistant with strong interpersonal, organizational and technological skills to assist with the operation of a firm-wide alumni relations program. This position will work directly with senior members of Alumni Relations in all aspects of enhancing the firm’s alumni network and leveraging its alumni relations. This will include tracking and keeping up-to-date information on Davis Polk alumni, drafting and posting content to the firm’s alumni website, coordinating the exit process for departing attorneys, and assisting with the implementation of alumni events and CLE programs. The ideal candidate should be comfortable working with large amounts of data using computer programs. Experience in a professional services industry is a plus.

Requirements

Excellent understanding of brand and design principles.
Excellent client services, communication, and negotiation skills.
Excellent organizational skills, being able to take initiative, work independently, multi-task, and prioritize projects and develop creative solutions in a fast-paced, high-volume environment.
Ability to work accurately and efficiently, with a keen eye for detail to ensure work is error-free and of the highest quality under tight deadlines.
Ability to work collaboratively as a team player, supporting others on the Creative team as needed.
Expert knowledge of Microsoft Office suite a plus, with a focus on developing custom, on-brand graphics, icons and animations in PowerPoint, and document formatting in Word.
Expert knowledge of Adobe Creative Suite (Photoshop, Illustrator and InDesign).
Practical knowledge of setting up press files for digital and offset print production.
Required electronic portfolio or website link with application.
The ideal candidate is polished, creative, organized, tech savvy and detail-oriented with the ability to manage multiple workstreams.
Strong interpersonal skills, communication (oral and written) skills, and computer skills are fundamental.
Excellent organizational skills and strong attention to detail.
Ability to work effectively on a team.
Professional demeanor and strong client service orientation.

Nice To Haves

Law firm and/or financial or professional services experience preferred.
Experience in marketing, events, communications or website design/application in a professional environment a plus.

Responsibilities

Designing and formatting high-end presentations and graphics in PowerPoint.
Designing and formatting firm-branded marketing and communications collateral in Word and InDesign, including creating, editing and formatting layouts, charts, graphics, icons, and other visuals.
Retouching and uploading directory photos.
Sourcing and recreating logos in Illustrator.
Creating LinkedIn graphics.
Providing other graphic support as it relates to pitches, presentations, and trial graphics.
Creating and formatting Marketing and Event graphics, such as invites, flyers, signage, stationary, and agendas, as well as sourcing appropriate premium imagery as necessary.
Formatting and editing print collateral including brochures, placemats, newsletters and ads.
Sourcing and creating promotional and branded items.
Working independently, managing projects throughout the project life cycle, liaising with client/key stakeholders, the Creative team and vendors.
Collaborating with various internal and external clients including team members, lawyers, business services professionals, and third-party vendors.
Evaluating client requests, managing deadlines, and recommending most effective creative solutions within brand guidelines.