Development Assistant

Anderson Ranch Arts Center-posted 17 days ago
Full-time • Entry Level
Snowmass Village, CO
11-50 employees
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Anderson Ranch seeks a dedicated, exceptionally organized, detail-oriented colleague who wants to be an essential part of a highly successful team. This will be a person who grows into a deep understanding of how a professional fundraising program works – from the system behind the scenes to how frontline fundraisers inspire gifts that change both the organization and the philanthropist behind it. The Development Assistant works closely with and assists the Deputy Director of Development with administrative support and database management and helps to develop and manage key fundraising programs. The person in this position will have the opportunity to learn from colleagues with decades of experience, gain a broad and deep knowledge of how annual funds, membership campaigns, and major gifts drive the success of a team and growing organization, and join a renowned creative community at Anderson Ranch Arts Center.

  • Development and Database Administration (70%): An effective development team requires reliable and updated data. The Development Assistant takes ownership of timely and accurate data entry and management of our donor database, Raiser's Edge (NXT), and gift reporting and acknowledgments. This includes: Weekly gift processing, and prepare and mail acknowledgement letters and other correspondence.
  • Track pledge payments.
  • Continuously maintain and update constituent profile information, actions, notes, and attachments, and support portfolio managers in updating constituent information.
  • Coordinate elements of gift renewal reminders via mail and email.
  • Conduct basic queries and data reports.
  • Create and track invoices and pledges.
  • Proactively conduct action reports and reminders for portfolio managers.
  • Administrative Support (20%): This role requires collaborative teamwork, project management, and verbal and written communication skills in order to contribute to building philanthropic relationships for the organization. Responsibilities include, but are not limited to: Take and distribute meeting agendas and minutes.
  • Schedule meetings.
  • Update donor materials, recognition lists, and displays.
  • Research, compile, proofread, and edit gift reports, correspondence, meeting reports, and other items for department heads and fundraisers.
  • Track, organize, and distribute student scholarship surveys and other donor stewardship projects.
  • Support in drafting correspondence to donors, including newsletters, gift reports, and more.
  • Support and implement changes and updates in systems and processes within the Development department.
  • Coordinate hospitality, tours, and other donor experiences.
  • Organize paper and digital Development files.
  • Other special projects and support, as needed.
  • Development Event Support (10%): Anderson Ranch conducts a number of seasonal Development events, including a gala, winter fundraising dinner, and other important stewardship events. This role is key in supporting and tracking the details surrounding these events, including: Track and support event timelines, including pre-event communication.
  • Send and track invitations.
  • Manage RSVPs and guest details.
  • Day-of event support, ranging from setting up, conducting check-in and check-out, seating arrangements, welcoming guests, tracking auction items, invoicing, and more.
  • Collaborate closely with the Manager of Events and Marketing department on event communications and event details.
  • Support with post-event communications and needs.
  • Community Outreach Leader: All staff members are expected to build and lead partnerships with community organizations as they relate to their area of responsibility, and to actively support the outreach efforts of other team members.
  • Engaged & Supportive Team Member: All staff are expected to support colleagues and engage in the programs and events of the Ranch by attending lectures, artist talks, fundraising events, and community-wide events and being available to jump in and help make them a success.
  • Professional & Personal Development: Continuing to learn and improve is a job requirement of all staff. Team members are expected to be growing, learning, and improving in their artistic and professional lives.
  • Brand Ambassador: All team members are expected to comport themselves in a manner that is fitting with the organization; represent the Ranch both on and off-campus, as well as online and on social media, keeping in mind that positivity and professionalism are respected and appreciated.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Strong interpersonal and customer service skills.
  • Ability to work collaboratively and independently, manage multiple tasks, and meet deadlines.
  • Passion and commitment to the organization’s mission and values.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in MS Office Suite and CRM systems or quick ability to learn databases, online tools, and donor and administrative software.
  • Bachelors Degree
  • Previous experience in fundraising or development is a plus (entry-level candidates encouraged).
  • Company-paid medical insurance, option to add additional family
  • Company paid HSA contribution
  • Long- and short-term disability insurance
  • Life insurance
  • Paid Time Off – 20 days during first year of service plus paid company holidays
  • Paid Sick Leave
  • Sabbatical Leave
  • Professional/continuing education support
  • Retirement plan with company match after one year of service
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