Development Assistant

University of Florida•Gainesville, FL

4d•$22 - $24

About The Position

Reporting to the Advancement Administrative Specialist, the Development Assistant is assigned to the Development and External Affairs Office in the Herbert Wertheim College of Engineering (HWCOE). This position provides program and administrative support to the Directors of Development as well as Alumni Affairs, Donor Relations, and Corporate Relations. The incumbent must have the ability to coordinate multiple projects at a high level of performance, accuracy, and speed. This role requires excellent written and oral communication skills, organizational skills, and the ability to work independently.

Requirements

Bachelor's degree or an equivalent combination of education and experience.
Excellent written and oral communication skills
Organizational skills
Ability to work independently

Nice To Haves

Must exhibit excellent interpersonal communication skills and be able to work independently and accurately.
Strong project management skills, including the ability to develop realistic timelines for project completion, with clear benchmarks.
Ability to influence without authority and proactively communicate with team members, as necessary.
Excellent written and verbal communication skills; Ability to work collegially and interact effectively with a diverse constituency.
Flexibility and ability to shift tasks to meet urgent deadlines.
Discretion with sensitive documents and access to confidential information is required and maintaining a professional work environment, including the successful candidate’s workspace, is also required.
The individual must be a team player and support in word and deed the ideals of the UFF and its specific culture of RAISE.
Accuracy, attention to detail and a service-oriented attitude are important.
An appreciation for and support of diversity in the workplace in all its forms; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
Ability to type 35 cwpm, word processing proficiency.
Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail.
Working knowledge of a donor database, contact management and tracking system.
Collaboration
Stakeholder Focus
Manages Execution
Accountability
Adaptability/ Innovation
Effective Communication
Critical Thinking
Organizational Acumen

Responsibilities

Serve as the first point of contact for the HWCOE development office and handle office interactions independently.
Plan and coordinate meetings, manage calendars, and make travel arrangements as needed for development officers.
Oversee customer service and ensure exemplary standards and increase effectiveness and efficiency in service.
Coordinate and handle all administrative tasks related to vendors and budgets
Coordinate and handle all expenses for the Office of Advancement related to travel, entertainment, and professional development.
Independently prepare, review, and process all forms including, but not limited to, deposits, fund transfers, and the setting up of new funds in accordance with organizational procedures.
Work in collaboration with HWCOE’s Marketing & Communications and UF Advancement’s Strategic Communication, Marketing & Engagement teams to help produce special promotional materials that relate to events or programs to include invitations, special pledge forms, name tags and signage.
Manage RSVPs and event registration details for Advancement Office events.
Assist in implementation of events in cooperation with the Dean’s office, Annual Giving/Alumni Affairs, UF Advancement, UF Campus groups and the community as it relates to furthering the fundraising process for the HWCOE.
Plan and implement all aspects of receptions, luncheons, dinners, and campus visits for constituents with an interest in supporting the college.
Oversee calendar coordination for all constituents.
Assist with event set-up, breakdown and serving as host for HWCOE events.
Process information report requests including, but not limited to the weekly gift reports, various alumni reports, and major gift reports for newsletters.
Manage confidential data and must be skilled in use of Microsoft excel and databases.
Perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.