Development Assistant

KIMMEL CENTER INC. • Philadelphia, PA

11d

About The Position

The Development Assistant serves in an administrative support role within The Philadelphia Orchestra and Ensemble Arts Development office, performing important support tasks that impact the success of the department and the entire organization.

The Development Assistant will provide high-level support to the Chief Philanthropy Officer, Vice President of Philanthropy, and Vice President of Development, including but not limited to calendar management, meeting scheduling, maintaining consistent records, data entry, travel arrangements, and written correspondence. The Development Assistant will assist in scheduling and coordinating meetings for the Department and will also provide administrative support for the comprehensive fundraising campaign.

The scope of the Development Assistant’s work will require collaboration and coordination with all members of the Development department and other departments, with an especially close collaborative relationship with the Manager, Office of the President and CEO.

Requirements

• Superior administrative skills, with impeccable attention to detail and ability to meet deadlines.
• Strong commitment to providing outstanding customer service. Excellent interpersonal skills and a high comfort level working with a variety of personality types.
• Excellent written and oral communication skills, with the ability to draft correspondence and take meeting minutes.
• High level of personal and professional integrity in dealing with colleagues, board members, and donors, and the ability to work with confidential information.
• Ability to work collaboratively within the Development Department and across the entire organization.
• Ability to work independently and take initiative on designing and implementing new projects, and the ability to evaluate and recommend improvements to existing procedures.
• Ability to thrive in highly collaborative and fast-paced settings.
• Advanced skills in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams, Co-Pilot) and other office productivity tools, with aptitude to learn new software and systems
• Familiarity with donor database, Tessitura, preferred, or comparable CRM. Ability and willingness to participate in evening and weekend activities, including performances, concerts, and donor events.
• Bachelor’s degree or equivalent preferred, with a minimum of 2 years of administrative support experience.

Nice To Haves

• Prior experience working in a non-profit fundraising office is preferred.
• Knowledge of or appreciation for the performing arts is a plus.

Responsibilities

• Provide administrative support to the Chief Philanthropy Officer, Vice President of Philanthropy, and Vice President of Development, including scheduling meetings, agendas, drafting correspondence, budget tracking and reporting, travel arrangements, and other team logistics.
• Track and manage communications with donors, including scheduling meetings, providing support in preparation for donor meetings, and updating and maintaining records in our donor database.
• Facilitate all required donor and volunteer meeting coordination follow-up, including letters and other materials, coordinating additional meetings, and/or securing tickets for performances, events, or other special invitations.
• Provide administrative support for several key committees of the Board.
• Perform administrative and office support and assist with onboarding new team members and disseminating important information.
• Assist with the planning and execution of the Development Department’s full staff meetings and planning retreats.
• Maintain professionalism and strict confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level