Development and Administrative Coordinator

A.M. Crawford • Gainesville, FL

50d • Hybrid

About The Position

A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work — with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools . This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship . The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm. This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools , and is excited to bring ideas for improving how a consulting firm documents, learns, and operates.

Requirements

• Relevant professional experience in fundraising, development, administration, or project coordination — in nonprofit or comparable professional settings — and/or a degree in a related field.
• Demonstrated curiosity about — and experimentation with — AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms).
• Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines.
• Clear, professional written and verbal communication skills with strong attention to detail.
• Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research.
• Strong research skills and the ability to synthesize information from multiple sources.
• Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly).
• High level of professionalism, discretion, reliability, and follow-through.

Responsibilities

• Knowledge Management & AI-Enabled Systems Support AMC’s organizational knowledge management efforts , ensuring that key information, processes, and learnings are documented and accessible.
• Organize and maintain internal knowledge assets such as: Meeting and interview transcripts (including Gemini-generated transcripts) Reference materials and research libraries Client and internal documentation housed in tools such as NotebookLM
• Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team.
• Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency.
• Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning — and help test and implement those ideas in practice.
• Administrative & Operational Support Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows.
• Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed.
• Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed.
• Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations.
• Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms.
• Track all time and projects accurately in Asana and Harvest.
• Fundraising & Client Support Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines.
• Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes.
• Collaborate with AMC staff to research and identify potential funding opportunities.
• Research foundation and grant databases to support client fundraising strategies.
• Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools.
• Collaboration & Professionalism Communicate effectively with the CEO, COO, staff, consultants, and clients as needed.
• Maintain confidentiality of all client and company information.
• Provide clerical, project, and coordination support across teams as assigned.
• Perform other duties as determined by the supervisor.

Benefits

• Unlimited Vacation Time – Trust-based flexibility to rest and recharge.
• Collective Disconnects – Company-wide breaks: one week between Christmas and New Year’s, plus 1–2 days around Independence Day holiday in July.
• 12 Paid Holidays – Observed in accordance with the City of San Francisco calendar.
• Comprehensive Health Coverage
• 401(k) with Company Match – 100% match on the first 1%, 50% match on 2-6%.
• Matching Gift Program – Amplify your impact through philanthropy (match of up to $150/year).
• Professional Development Funding – Invest in your ongoing learning and leadership growth.
• Performance- and Business Development-Based Bonus Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level