Development Administrator

KU Endowment•Lawrence, KS

1d•Hybrid

About The Position

The development administrative support position provides comprehensive administrative and operational support to multiple KU Endowment fundraising staff members and constituencies within the development department. The role serves as a liaison to dean’s offices and other key leaders in identified constituencies, as well as to leadership in affiliated organizations, supporting effective communication and coordination between campus partners and KU Endowment. Regular responsibilities include answering fund usage questions from department chairs and directors; preparing and executing development team and campus informational requests; creating new pledges and new fund agreement documentation; preparing donor correspondence; maintaining campus and donor files; coordinating calendars and meetings; arranging travel; and processing expense and reimbursement reports. The position follows KU Endowment policies and procedures and handles sensitive and confidential information in accordance with KU Endowment’s privacy guidelines. This position provides administrative support to KU Endowment fundraising staff serving the School of Journalism, the School of Music, and the Lied Center. In addition, the role provides limited administrative support to KU Endowment–employed development staff whose fundraising portfolios include KU Athletics and the KU Alumni Association. This support is restricted to KU Endowment fundraising activities only and does not include administrative support for the operational or internal business functions of KU Athletics or the KU Alumni Association. The individual in this position is expected to embrace KU Endowment’s core values of collaboration, curiosity, empowerment, and excellence and demonstrate support for them through professional interactions and activities.

Requirements

A minimum Highschool Diploma or GED equivalent and 1+ years of administrative support experience with considerable skills in; development support processes, experience in interaction with staff, faculty, and donors, drafting and processing correspondence, preparing mass mailing lists, scheduling meetings, making travel arrangements, processing reimbursements, etc..
Development Assistant requires one to three years of administrative support experience with considerable skills in; development support processes, experience in interaction with staff, faculty, and donors, drafting and processing correspondence, preparing mass mailing lists, scheduling meetings, making travel arrangements, processing reimbursements, etc.
A Development Administrator requires four to five years of administrative support experience.
A Sr. Development Administrator requires six plus years of administrative support experience.

Nice To Haves

Ability to establish and maintain professional and effective working relationships inside and outside KU Endowment.
Ability to adapt to new procedures and technology.
Experience with Microsoft Office products (Word, Excel, Outlook), and with databases.
Requires excellent communication skills and the ability to work effectively in a team environment.
Must be proficient in English, grammar, spelling, punctuation, and basic math and statistics.
Attention to detail and the ability to exercise good judgment in making decisions is required.
Demonstrated ability to organize, plan, and set priorities with minimal supervision.
Familiarity with KU Endowment and the University of Kansas is preferred.
Capacity to adapt quickly to major and minor changes in projects and outcomes.
Ability to work as part of a team to establish and maintain professional effective working relationships with board members, university partners, volunteers, and KU Endowment staff.
A valid driver’s license.
Must have access to reliable transportation to travel between multiple locations for training, donor meetings, networking, events and/or work-related activities.
Must be able to respond quickly and effectively to directions and safety hazards.

Responsibilities

Support the daily operations of assigned development officers, including scheduling, meeting coordination, travel arrangements, and processing expense reimbursements.
Collaborate with university partners, including deans and departmental staff, to address inquiries, support fundraising initiatives, and respond to questions regarding fund usage and donor intent.
Serve as a primary point of contact for department chairs and program directors, ensuring timely and accurate responses to information requests.
Maintain thorough and accurate documentation of donor interactions, pledges, and communications, ensuring adherence to KU Endowment policies and confidentiality standards.
Prepare and organize donor-related materials, including new fund establishment, pledge commitment, deferred gifts forms.
Draft fund administrative agreements and guide through the necessary approval and submission processes ensuring timely coordination and follow-up with the Stewardship Department as needed.
Research departmental information and prepare briefing materials to assist development officers and campus leadership in donor meetings.
Draft correspondence, including donor acknowledgments and thank-you letters, and generate reports on giving history, fund activity, and donor engagement.
Answer phone inquiries from prospective donors and direct them to the appropriate development staff member.
Organize and maintain physical and digital files related to the constituencies served.
Provide backup administrative support for other areas during staff absences or transitions.
Assist with the planning and execution of donor recognition events and other development-related programs.
Consistently follow organizational policies and guidelines related to data privacy and handling of confidential information.
Demonstrate reliability through consistent attendance and the ability to manage responsibilities independently.
Regular and reliable attendance is essential for this position.
Performs other duties as may be assigned.