Development Administrative Assistant

Protect Life Michigan

9h • Remote

About The Position

We are seeking a highly organized, detail-oriented, and mission-driven Administrative Assistant to support Protect Life Michigan. This role is crucial in streamlining partner communication, managing administrative tasks, and ensuring smooth implementation of our 3-3-3-Skip communication cycle. The ideal candidate will be passionate about our mission, a strong communicator, and highly organized.
This position is full-time. The Administrative Assistant will work closely with the Executive Director and Development Team to manage donor communications and scheduling, ensuring that leadership can focus on building transformational relationships with partners.

Requirements

• Deeply aligned with our mission, vision, and values.
• Passionate about nonprofit development and partner engagement.
• Works well with leadership, anticipating needs and taking initiative.
• Excellent time management skills; able to track and complete multiple tasks efficiently.
• Detail-oriented with strong organizational and record-keeping skills.
• Comfortable handling confidential information with discretion.
• Excellent written and verbal communication skills; able to represent the organization professionally.
• Ability to write compelling Cultivation Letters and emails that personalize outreach while maintaining a professional tone.
• Comfortable making partner outreach calls and scheduling calls and meetings.
• Experience using CRMs, spreadsheets (Google Sheets/Excel), and mail merge tools.
• Familiarity with scheduling tools like Calendly to streamline partner engagement.
• Google Sheet or Excel experience required.

Nice To Haves

• Basic knowledge of email marketing platforms is a plus.
• Events planning and/or financial partner growth experience strongly preferred.
• Proven experience and impressive results in event planning or organizing
• Ability to build productive relationships with supporters, students, and the community
• Ability to work occasional nights and weekends.

Responsibilities

• Manage administrative tasks related to the 3-3-3-Skip strategy, tracking and organizing monthly communication among Development Reps.
• Draft, personalize, and send Cultivation Letters, including:
• Writing compelling changed-life stories based on partner interactions.
• Creating and formatting generic and personalized letter templates.
• Managing mail-merging, printing, stamping, addressing, and mailing donor correspondence.
• Maintain detailed records of partner interactions in CRM or Google Sheets, keeping donor databases and contact lists up to date.
• Personalize outreach by referencing past interactions to build stronger relationships.
• Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director’s vision and communication style.
• Serve as the first point of contact for inquiries via phone and email, maintaining professionalism and warmth.
• Support the Executive Director in developing and sending out fundraising and stewardship emails as necessary.
• Send weekly Thank You Receipts
• Write compelling receipts including changed-life stories and heart-felt thanks
• Manage mail-merging, printing, stamping, addressing, and mailing
• Assist in planning and executing PLM’s Vision Dinners, including logistics, speaker coordination, guest communication, venue negotiations, volunteer coordination, table host recruitment oversight, and timelines.
• Manage RSVP tracking, table assignments, seating, check-in, and financial partner experience flow.
• Coordinate event volunteers and staff roles to ensure smooth and professional execution.
• Support follow-up strategies to maximize post-event engagement and long-term financial partner cultivation.
• This individual will also help coordinate other, smaller financial partner events throughout the year (table host update dinners, namestorming parties, etc.)
• Manage the executive calendar, ensuring donor meetings, calls, and key events are scheduled efficiently while preventing conflicts.
• Schedule and coordinate monthly partner phone calls and personal visits, handling all logistics such as:
• Confirming meeting locations and materials.
• Sending reminders and follow-ups.
• Using partners’ preferences to personalize scheduling.
• Use online tools like Calendly to streamline scheduling and reduce back-and-forth communication.
• Organize and maintain donor records and correspondence for easy access and retrieval.
• Monitor and respond to emails and calls, providing timely and thoughtful responses.
• Assist with general administrative duties, including data entry, document preparation, and CRM management.
• Provide support for fundraising events, including:
• Assist in planning and coordinating fundraising events, including the Vision Dinner, cultivation events, and donor outreach events.
• Overseeing event logistics, including venue coordination and event materials.
• Support leadership and development efforts by performing additional administrative tasks as needed.

Benefits

• After completing 1 year of work, eligibility for an employer-matched Simple IRA.
• Ample professional development opportunities.
• Protect Life Michigan is a support-raising organization, and each member of our staff is expected to develop a personal support team. While PLM provides training, coaching, and guidance, every employee actively assembles a team of committed partners who help cover the expenses associated with their role. PLM will support the candidate throughout this process and pays staff during their support-raising season. We have an excellent track record—85% of candidates reach full support within 2–3 months. All applicants should be supportive of this ministry-centered model and willing to engage fully in building a personal support team.
• Ample paid vacation time, holidays, and sick days.
• Semi-flexible schedule to be set with the employee and supervisor.
• Dependent Care Reimbursement program for childcare and/or babysitting costs
• Ability to work from home.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed