Desk Operations Specialist - Multiple Departments Multiple Openings

Mayo Clinic • Rochester, MN

1d • Onsite

About The Position

Desk Operations Specialists (formerly known as Clinical Assistants) work with physicians and other health care professionals to anticipate and respond directly to patient needs and the requests of the health care team. You will be responsible for coordinating the details of the patient's visit by: Serving as a direct contact and resource to the patient Preparing the patient for their appointment by performing check-in procedures and rooming for providers Collecting patient vitals and completing pre-examination record information Scheduling follow-up appointments Managing the flow of patient material Communicating scheduling delays or changes Assist with wayfinding Performing additional direct patient care duties as needed Click to watch a short video to learn more about the opportunity to join Mayo Clinic as a Desk Operations Specialist: https://www.youtube.com/watch?v=XGsJu0IPPRk Position is 100% on-site. Desk Operations has various Desk Operations Specialist positions available in multiple locations, schedules and shifts are dependent upon position availability at any given time. Applicants are not applying for a specific area. Qualified applicants are pooled for consideration by any/all active hiring managers. Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. This posting is for applicants external to Mayo Clinic only. Internal candidates please search for Desk Operations Specialist in the internal Opportunity Marketplace.

Requirements

• High school diploma/GED and minimum two years’ customer service experience in an environment requiring multi-tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry; OR Associate’s Degree.
• Excellent communication and interpersonal skills
• Superior customer service skills
• Desire to work in team environment
• Computer skills including Windows-based applications and intranet/internet use with the ability to keyboard and navigate through multiple applications.
• Problem solving and decision-making skills
• Ability to multi-task and prioritize
• Adaptable to change
• Individuals that have not completed a Medical Terminology course will be required to successfully complete a Medical Terminology course within six months of employment.
• Must be willing to adjust work schedules in response to department or clinical needs.
• Basic Life Support (BLS) may be required in some areas.
• Individuals may also need to complete additional coursework upon hire.
• Must be able to tolerate walking, standing, sitting for up to 8 hours.
• Must be able to occasionally push/pull 75 pounds.
• Must be able to occasionally lift 50 pounds without assistance, to help patients.

Responsibilities

• Serving as a direct contact and resource to the patient
• Preparing the patient for their appointment by performing check-in procedures and rooming for providers
• Collecting patient vitals and completing pre-examination record information
• Scheduling follow-up appointments
• Managing the flow of patient material
• Communicating scheduling delays or changes
• Assist with wayfinding
• Performing additional direct patient care duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees