Design Coordinator - Administrative Support

Interior Logic Group • Portland, OR

10d

About The Position

Looking to build your career and design your future? You have come to the right place. Summary The Design Coordinator is responsible for supporting Design Studio operations and overseeing the physical showroom, including maintenance, samples, and displays. Essential Functions Design Studio & Showroom Operations Supports design studio processes and manages reports and tracking information for assigned projects Oversees the physical showroom, including maintenance, samples, and displays Works with the Design Studio Manager and vendors to correctly sample and display programs in showrooms Orders office and design studio supplies and maintains office equipment Assists in setting up new accounts and new design studios Administrative & Scheduling Support Answers phones, greets customers, schedules, and coordinates Design Center appointments Prepares designer files for appointments Provides project administrative support Assists with data entry and document management Communication & Collaboration Communicates regularly with builder personnel, designers, sales team, and manager Partners with designers and account executives to strategically manage builder accounts Refers complex or unusual problems to supervisor Process Improvement & Manager Support Identifies opportunities for process improvement Assists the Design Studio Manager as needed Work Structure & Other Responsibilities Under general supervision, exercises judgment in accordance with well-defined policies, procedures, and techniques Work typically involves regular review of performance by supervisor Performs other duties as assigned Education & Experience High school diploma or equivalent Specialized skills training or certification may be required Desired experience: 3–5 years of administrative or clerical experience (builder experience a plus) Skills & Competencies Bilingual experience preferred but not required (English/Spanish) Must have a thorough knowledge of all available products used by the Company as it relates to product installation Strong written and verbal communication skills Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates, and co-workers Ability to communicate effectively with customers, co-workers, and supervisors in a professional and courteous manner Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues Displays willingness to make decisions Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in the decision-making process, and makes timely decisions Strong organizational skills to ensure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process Working knowledge of internet, inventory, project management, spreadsheet and word processing software, and order processing systems If you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin. Recently it has come to our attention that there are recruitment scammers who falsely represent themselves as affiliated with Interior Logic Group, possibly in an attempt to extract information from potential job applicants. If you are contacted by anyone purporting to be a recruiter for ILG or directing you to a website, we encourage you to exercise caution and due diligence. The correct website for job postings for ILG is https://interiorlogicgroup.wd5.myworkdayjobs.com/CareersatILG. Please call us directly if you have any concerns: 800.959.8333. Powered by its award-winning technology platform, Interior Logic Group, Inc. is the largest national provider of interior design and finish solutions to the building industry. Our scalable solutions increase customer profitability, improve construction quality, and reduce cycle times—with our team deeply focused on providing an exceptional customer experience. We provide installation services and supply chain management for a diverse range of single family, multifamily, commercial, and repair and remodel customers. People choose to build their careers at ILG because of our passionate team, company culture, flexible work options, and growth opportunities. We invest in our workforce to help them achieve great things both personally and professionally, offering wide-reaching benefits from healthcare support to financial well-being. Check out some of our top benefits we have to offer: At our company, we believe in supporting your health, your goals, and your future. That’s why we offer a comprehensive benefits package designed with flexibility and well-being in mind: Medical, dental, and vision coverage, including multiple plan options to fit your needs, covering both physical and mental health 401(k) with company match, short- and long-term disability, life insurance, and access to a Flexible time off, 8 paid holidays, and additional leave benefits so you can recharge, rest, and focus on what matters most. Access to supplementary optional benefits, including a company-sponsored weight loss management program and pet insurance With over 200 locations throughout the United States, including 100+ Design Studios, there are opportunities to learn, grow, and reach your full potential! For more information about Interior Logic Group, visit www.interiorlogicgroup.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin. U.S. Department of Labor Information Know Your Rights Pay Transparency

Requirements

• High school diploma or equivalent
• Specialized skills training or certification may be required
• Must have a thorough knowledge of all available products used by the Company as it relates to product installation
• Strong written and verbal communication skills
• Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates, and co-workers
• Ability to communicate effectively with customers, co-workers, and supervisors in a professional and courteous manner
• Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues
• Displays willingness to make decisions
• Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in the decision-making process, and makes timely decisions
• Strong organizational skills to ensure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process
• Working knowledge of internet, inventory, project management, spreadsheet and word processing software, and order processing systems

Nice To Haves

• Bilingual experience preferred but not required (English/Spanish)
• Desired experience: 3–5 years of administrative or clerical experience (builder experience a plus)

Responsibilities

• Supports design studio processes and manages reports and tracking information for assigned projects
• Oversees the physical showroom, including maintenance, samples, and displays
• Works with the Design Studio Manager and vendors to correctly sample and display programs in showrooms
• Orders office and design studio supplies and maintains office equipment
• Assists in setting up new accounts and new design studios
• Answers phones, greets customers, schedules, and coordinates Design Center appointments
• Prepares designer files for appointments
• Provides project administrative support
• Assists with data entry and document management
• Communicates regularly with builder personnel, designers, sales team, and manager
• Partners with designers and account executives to strategically manage builder accounts
• Refers complex or unusual problems to supervisor
• Identifies opportunities for process improvement
• Assists the Design Studio Manager as needed
• Performs other duties as assigned

Benefits

• Medical, dental, and vision coverage, including multiple plan options to fit your needs, covering both physical and mental health
• 401(k) with company match, short- and long-term disability, life insurance, and access to a
• Flexible time off, 8 paid holidays, and additional leave benefits so you can recharge, rest, and focus on what matters most.
• Access to supplementary optional benefits, including a company-sponsored weight loss management program and pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED