Deputy Treasurer/Motor Vehicle Technician

Morgan County•Morgan, UT

27d•Onsite

About The Position

OVERVIEW Under the direction of the County Treasurer performs a variety of general administrative, clerical, and accounting duties as needed to expedite the daily processes and statutory obligations of the office of the County Treasurer. In the absence of the County Treasurer, assumes all statutory authority and responsibility of the department. ESSENTIAL RESPONSIBILITIES AND DUTIES: Performs a variety of advanced-level complex clerical tasks as needed to expedite the mailing, collecting, and receipting of county property taxes; participates in the issuance of tax notices and recording and receipting of tax remittances as required by law of the office of County Treasurer; assists in the management and collection of all money received in trust and deposited with the county. Performs various cashier and computer entry duties; collects tax payments, current and delinquent, and receives all county revenues over the counter and through the mail and receipts the same; computer posts all tax revenues; double checks name, address, amount, and statements; prepares and issues receipts; balances cash with receipts prepares bank deposits; enters tax collection receipt into computer updating customer account and Treasurer ledger accounts; collects and receipts money into various funds of county government; updates ledger with bank accounts and fund balances; follows up and initiates recovery on bad and returned checks. Retrieves tax information; provides pay-off figures and researches records as requested; conducts records research as requested by banks, mortgage companies, and title companies; enters mortgage company and bank requests for tax payments; prepares and mails tax notices and statements on delinquent properties; provides a list of all properties to be sold to the county auditor. Performs daily and/or weekly balancing of receipts with revenue and petty cash; reconciles bank and credit card statements. Processes the renewal of motor vehicle registrations and title applications; collects sales tax and appropriate fees; sells license plates, decals, and permits and issues receipt(s) for the same; conducts daily balancing of cash and receipts and prepares for deposit with County Treasurer and State Tax Commission. Interacts with the general public on a daily basis, communicating the requirements needed to complete registration and titling of vehicles Assesses and collects tax or fee-based payment(s) from the public for cars, pickups, trucks, trailers, motorcycles, snowmobiles, boats, and other on-road or off-road vehicles, aircraft, and campers; issues receipts for the same; enters tax data on a computer. Processes a variety of types of vehicle title transactions (i.e. impound release, new titles, transfer titles, repossession titles, out-of-state titles, dealer titles, sheriff titles) by completing and witnessing appropriate forms; receives reject titles returned for error or processing problems; makes adjustments or changes to conform title to standards; resubmits title. Orders plates and decals and all forms and office supplies; May supervise license mail-out system; may compile and maintain an inventory of office supplies. Assists with various clerical and data entry functions of the department as needed and performs related duties as required.

Requirements

High school diploma or equivalent with course background in bookkeeping, accounting, mathematics, finance or some other related field; plus, one (1) years of specialized training provided through in-service or professionally sponsored workshops; and Four (4) years of progressively responsible work experience performing above or related duties; or An equivalent combination of education and experience may also be considered
Considerable knowledge of the operation and responsibilities of the County Treasurer's office; knowledge of the laws and regulations governing tax collection in the county; modern bookkeeping and accounting practices and procedures.
Working knowledge of principles of supervision.
Some knowledge of budgeting, finance, and fiscal management.
Ability to speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally; use the telephone in a professional and courteous manner; deal with people in a manner that shows sensitivity tact, and professionalism.
Ability to work with computers and related software; skill in accurately entering and retrieving data on computer; review and/or edit documents for accuracy and completeness.
Considerable knowledge and experience with Microsoft Office products, such as MS Word, and Excel.
Knowledge of filing systems.
Skill in reading, writing, and basic math; operating standard office equipment; word processing, data entry and basic spreadsheets.
Ability to research methods, techniques, and/or sources of information; exercise initiative, discretion, and judgment in making decisions.
Ability to make decisions or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.
Read, interpret and apply laws, rules, regulations, policies, and/or procedures; abide by laws governing access to public and private records (Government Records Access and Management Act).
Working knowledge of Treasurer's Office policies and procedures, laws, codes, or regulations relevant to work performed.
Ability to maintain cooperative working relationships with those contacted during the course of work activities; communicate effectively verbally and in writing; understand and follow clear work instructions; distill relevant and useful elements from vast amounts of information.
Ability to take initiative in addressing problems in day-to-day operations.
Ability to maintain confidentiality of sensitive records and information.
Ability to promote a positive attitude and motivate peers to work as a team.

Responsibilities

Performs a variety of advanced-level complex clerical tasks as needed to expedite the mailing, collecting, and receipting of county property taxes
Participates in the issuance of tax notices and recording and receipting of tax remittances as required by law of the office of County Treasurer
Assists in the management and collection of all money received in trust and deposited with the county.
Performs various cashier and computer entry duties
Collects tax payments, current and delinquent, and receives all county revenues over the counter and through the mail and receipts the same
Computer posts all tax revenues
Double checks name, address, amount, and statements
Prepares and issues receipts
Balances cash with receipts prepares bank deposits
Enters tax collection receipt into computer updating customer account and Treasurer ledger accounts
Collects and receipts money into various funds of county government
Updates ledger with bank accounts and fund balances
Follows up and initiates recovery on bad and returned checks.
Retrieves tax information
Provides pay-off figures and researches records as requested
Conducts records research as requested by banks, mortgage companies, and title companies
Enters mortgage company and bank requests for tax payments
Prepares and mails tax notices and statements on delinquent properties
Provides a list of all properties to be sold to the county auditor.
Performs daily and/or weekly balancing of receipts with revenue and petty cash
Reconciles bank and credit card statements.
Processes the renewal of motor vehicle registrations and title applications
Collects sales tax and appropriate fees
Sells license plates, decals, and permits and issues receipt(s) for the same
Conducts daily balancing of cash and receipts and prepares for deposit with County Treasurer and State Tax Commission.
Interacts with the general public on a daily basis, communicating the requirements needed to complete registration and titling of vehicles
Assesses and collects tax or fee-based payment(s) from the public for cars, pickups, trucks, trailers, motorcycles, snowmobiles, boats, and other on-road or off-road vehicles, aircraft, and campers
Issues receipts for the same
Enters tax data on a computer.
Processes a variety of types of vehicle title transactions (i.e. impound release, new titles, transfer titles, repossession titles, out-of-state titles, dealer titles, sheriff titles) by completing and witnessing appropriate forms
Receives reject titles returned for error or processing problems
Makes adjustments or changes to conform title to standards
Resubmits title.
Orders plates and decals and all forms and office supplies
May supervise license mail-out system
May compile and maintain an inventory of office supplies.
Assists with various clerical and data entry functions of the department as needed and performs related duties as required.