Deputy Registrar

Utah State University•Logan, UT

1d•Onsite

About The Position

Utah State University is Utah’s land grant institution and a nationally recognized R1 university. This newly created role represents a significant investment in the future of the Office of the Registrar and the university’s commitment to student success and operational excellence. This is a rare opportunity to help shape and define a senior leadership role from the ground up. The Deputy Registrar will closely partner with the Vice Provost & University Registrar to develop vision, structure, office culture, and operational practices that will guide the registrar’s function for years to come. The successful candidate will bring a strong expertise in registrar services and a passion for developing people and strengthening teams. The Deputy Registrar will report to the Vice Provost & University Registrar and will provide day-to-day leadership of core records and registration functions. They will serve as a key strategic partner in advancing a modern, responsive, and service oriented registrar’s office. As the Registrar’s delegate and surrogate when appropriate, the Deputy Registrar will play a central role in operational decision-making and campus collaboration. The Deputy Registrar will promote student success and support academic excellence while ensuring the accuracy, integrity and security of the university’s academic records. They will position the Office of the Registrar to meet both current and future institutional needs.

Requirements

Bachelor's degree in higher education administration, public administration, business administration, or a related field.
Minimum of 9 years of related work experience, including 5 years of leadership experience, or equivalent combination of education and work experience.
Significant progressive leadership experience in university registration, records, or closely related academic administration functions.

Nice To Haves

Master's degree in higher education administration, education leadership, public administration, or a related field.
Experience with student information systems and academic records technologies.
Knowledge of FERPA, accreditation requirements, and higher-education regulatory standards.
Experience managing budgets and large-scale operational projects in a university environment.

Responsibilities

Provide overall direction and strategy for registrar services operations based on institutional goals, student needs, and emerging trends in higher education.
Provide direct leadership and oversight for assigned functional teams and initiatives.
Direct a leadership development framework for registrar staff that focuses on coaching and mentoring strategies and cross-training and professional growth opportunities.
Foster a culture where staff feel empowered, supported, accountable, and encouraged to innovate.
Model inclusive leadership practices that value diverse perspectives and promote collaboration and trust.
Co-develop and implement strategic and tactical plans for the Office of the Registrar aligned with institutional priorities.
Establish, document, and assess policies, procedures, and service standards to ensure accuracy, integrity, security, compliance, efficiency, and consistency.
Identify and reduce procedural, policy, or systemic barriers that affect students, faculty, and staff.
Interpret and advise campus partners on registrar policies and procedures.
Serve as a key liaison to academic units, IT, advising, enrollment management, and other campus partners.
Build strong relationships across campus through communication, responsiveness, and partnership.
Lead and participate in committees, task forces, and shared governance efforts related to student records, academic policy, retention, and persistence.
Develop the annual budget submission for registrar services operations for review and approval.
Manage programs within approved budgets, applying best practices in fiscal stewardship, resource allocation, and operational efficiency.
Analyze existing processes and recommend improvements grounded in best practices and data-informed decision-making.
Partner with IT and functional stakeholders to evaluate, implement, and enhance student information systems and related technologies.
Use data and analytics to evaluate service delivery, workload, compliance, and outcomes.
Ensure compliance with institutional, state, and federal regulations; support audit and quality assurance processes.
Stay current with emerging trends in higher education, student success, and registrar services administration.