Deputy Recorder I

Summit County • Coalville, UT

20d • $21 - $28

About The Position

Summit County is seeking a detail-oriented, motivated Deputy Recorder I to join our Recorder’s Office. We are a family-friendly organization that values work–life balance and offers excellent benefits, steady hours, and opportunities for career growth and professional development. The Deputy Recorder I plays a key role in serving the public by assisting with the processing, recording, abstracting, and archiving legal documents filed with Summit County. This position helps ensure the accuracy, security, and accessibility of records that support property ownership, land use, and other essential county functions. You will work under the general supervision of the County Recorder, Chief Deputy Recorder, or Deputy Recorder III. Summit County is an equal opportunity employer. We welcome and encourage all qualified individuals to apply. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. Job closes 12/30/2025 at 5:00 pm Mountain Time. (Best to use Google Chrome to apply)

Requirements

• Graduation from high school with course work in general office practices and procedures; AND
• One (1) year of progressively responsible experience performing general clerical duties; OR
• An equivalent combination of education and experience.
• Must be able to type accurately.

Responsibilities

• Services the public through the mail,  over the counter and eRecording; collects fees; processes requests related to recording of legal documents and executing reconveyances; verifies information, date stamps, assigns recording and indexing codes and numbers; operates computer terminal for entry and retrieval of data related to recordings of deeds, mortgages, liens, judgments, probates, leases, foreclosures, mining claims, UCC financing statements, defaults, assignments, small claims, satisfactions, etc.; updates permanent docket books and indexes according to established procedures, assures "red noting" of completed entries.
• Performs research of titles, liens, ownership's, deeds, and other recorded documents for public; makes copies of documents as requested; processes documents received via mail according to established procedures.
• Receives financing statements (UCC's) through mail and over office counter showing debtor, secured party, assignee and description of collateral; time records, and dates said documents, performs data entry on the same.
• Receives documents from title companies; determines multiple parties to documents and completes "additional indexing" record; processes documents and separates by title; indexes according to standard procedures.
• Maintains an abstract record showing tracts, instrument recorded, date and character of instrument, time of filing and the book and page number where the instrument is recorded to show chain of title to each tract or parcel.
• Assists the public in making searches for conveyances, mortgages and other instruments affecting the title to any property and furnishes certified copies of documents; abstracts legal description into various books and computer records according to property description.
• Performs routine platting functions; reviews changes in property boundaries, addresses, ownership, etc. according to property description; makes routine change on plat maps.
• Collects and receipts fees; conducts daily cash register balancing of daily receipts; processes standard forms for verification of balance and deposits receipts and revenue.
• Participates in the document archiving process; organizes films, proofs, disposes of and stores documents according to established guidelines.

Benefits

• Options for a premium free Health Plan
• Dental Plan
• Life Insurance
• State of Utah Retirement
• Sick Leave
• Parental Leave
• Vacation Pay
• 401K Match
• Orientation Pay Increase - up to 3% increase at the successful completion of six-month orientation period

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED