Deputy Project Manager, Utility Coordination

Cobb, Fendley & Associates • Austin, TX

9d • Hybrid

About The Position

Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service. Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n): New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays Community Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions CobbFendley is seeking an experienced Utility Coordination Deputy Project Manager in our Austin, San Antonio and San Marcos Office.

Requirements

• Bachelor’s degree in a civil or related engineering discipline in which the degree would meet state eligibility requirements for licensing, required.
• 4+ years of professional experience within a discipline, including 1 year under the tutelage of a Project Manager I+.
• Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required.
• Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

Responsibilities

• Financial Management // Develop a working knowledge of weekly budget report in Vantagepoint. Assist in the preparation of scope of work (SOW) and levels of effort (LOE) for proposals for authorizations. Assist in the preparation of invoices and advise project managers of outstanding payments, including coordination with accounting.
• Corporate Compliance + Risk Assessment // Assist and familiar with the contract and subcontract review process through the Contracts Department and appropriate filing and adhere to jurisdictional requirements and company-established signature matrix protocol. Follow company-established QA/QC process and project safety plans.
• Communication + Collaboration // Communicate and collaborate within the department, other disciplines and regions, and corporate resources. Ensure meeting minutes are logged and send to respective parties. Assist with marketing requests including but not limited to requests for qualifications (RFQ), proposals, resumes, etc.
• Client + Internal Satisfaction // Adhere to project schedules set by the client. Attend meetings with supervisors and complete requests as assigned. Be responsive and accessible and assist with addressing problems and concerns timely.
• People Development // Provide feedback on staff performance to management periodically including for annual evaluation. Assist with recruiting project team members. May give direction to support staff assigned to project(s) by supervisor and project manager(s).
• Technical // Identify existing utilities, establish contact with the utility companies, and attend utility coordination meetings. Prepare Utility Agreement Assembly packages, including reviewing plans and estimates to evaluate compliance with guidelines, rules, and regulations, determining eligibility and betterment ratios, and preparing documents required by 23 CFR Section 645. Attend meetings with individual utility companies and on-site field visits. Prepares utility relocation schedule and tracks project deliverables. Request for as-builts from utility owners. Set up and maintain electronic files for received utility records. Assist in interpreting various Subsurface Utility Engineering quality level data in order to analyze utility conflicts and develop concept plan. Assist in setting up and maintaining project electronic files, developing/maintaining project schedules, and maintaining client exhibits (KMZ & GIS) which define project scope of work. Assist in coordinating field investigation requests. Assist in reviewing design drawings, permit drawings, GIS geodatabase deliverables (QA/QC). Assist in updating internal and client project trackers. Assist in responding to design questions from CAD Technicians. Prepare utility progress reports. Prepare utility relocation schedule and tracks project deliverables. Work with major utility companies, various pipeline companies, as well as state agencies and municipalities. Prepare contracts, fee proposals, and scopes of work Prepare and submit monthly invoices and follow up with clients on outstanding invoices.

Benefits

• New Hire Program
• Development Opportunities
• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• Paid Parental Leave
• Winter Holiday
• Community Engagement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees