Deputy Director (non-technical)

City of New York•New York City, NY

13d•Onsite

About The Position

The NYC Department of Design and Construction, Division of Infrastructure is seeking a Deputy Director for the Program Management Unit – Engineering and Support Services’ Bid Process team. The Bid Analysis team is responsible for analyzing bids submitted by contractors on NYC capital infrastructure projects by comparing engineer’s estimates to bid prices for each item and scope in a project, reviewing bids for mathematical errors and irregularities in unit prices, identifying outliers or unusual pricing patterns that may indicate risk or misunderstanding of scope, and developing and maintaining item price estimates using historical bid and award data from previous projects, which are used citywide to assist engineers in estimating new capital projects. The selected candidate will oversee the Bid Analysis team and lead all bid analysis activities. This includes developing and maintaining bid data models; using business analytics tools such as MS Query, SQL, and Power BI for data extraction; and creating dashboards and visualizations to support data-driven decision-making. The selected candidate will oversee the Bid Analysis team and lead all bid analysis activities. This includes developing and maintaining bid data models; using business analytics tools such as MS Query, SQL, and Power BI for data extraction; and creating dashboards and visualizations to support data-driven decision-making.

Requirements

Only candidates who are permanent in the Administrative Staff Analyst or those who are reachable on the DDC promotional list (exam #9536), or open-competitive list (exam #9058) may apply.
Please include a copy of your Notice of Results card or indicate if you are already permanent in the title.
Authorization to work in the United States is required for this position.
NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas.
Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Responsibilities

Supervise and mentor staff on the Bid Analysis team, setting priorities and ensuring timely completion of all bid reviews and analyses.
Oversee detailed analysis of contractor bids by comparing engineer’s estimates to submitted bid prices for each item/scope.
Ensure staff are accurately identifying, documenting, and resolving bidder errors and price anomalies (outliers).
Direct the development and upkeep of citywide item price estimates derived from historical bid and award data to support engineers in estimating new infrastructure projects.
Prepare and review reports, including the Memorandum of Bids, Low Bid Share Breakdown, and Error Reports.
Respond to time-sensitive inquiries related to Infrastructure bids and budget questions.
Advise and assist the Front-End Planning team in developing approximate estimates for infrastructure capital projects, which are used for Capital Plan forecasts, Certificates to Proceed, and other capital budget and project planning purposes.
Identify and recommend enhancements to bid analysis workflows, tools, and processes.
Review and refine bid analysis applications’ business rules and related program functionalities.
Define and review testing objectives and ensure the integrity and accuracy of bid-related metrics.
Support and participate in application testing to validate functionality and data quality.
Attend contractor pre-award meetings as needed, particularly when procurement reports identify potential discrepancies and/or variances in bid unit items.