Deputy Court Clerk: (Full-Time)

City of South Padre Island•South Padre Island, TX

3d•Onsite

About The Position

This position will remain open until filled. JOB SUMMARY The Deputy Court Clerk performs a wide variety of administrative support work for the Municipal Court. Works under the supervision of the Municipal Court Director. ESSENTIAL JOB FUNCTIONS Answers in-coming calls, emails, voicemails, faxes and routes callers or provides information as required. Provides information/procedures to defendants to facilitate their response to a citation/complaint and solicits appropriate documents. Receives, processes and distributes all outgoing and incoming mail. Responds to information requests in a timely manner. Maintains filing system to create record control. Updates detailed case files, maintains up-to-date, correct court records, including status changes, adding clerk comments, and address changes. Processes courtesy letters weekly. Reports outstanding fines to collection agency, TXDMV, and Omnibase after sixty (60) days. Process failure to pay, failure to comply, failure to appear notices, warrants and show cause hearing and subpoenas. Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings. Assists in administering criminal proceedings and docketing. Assists in preparing correspondence and maintaining records; processes deferrals, jail sentences, probations, pre-sentence matters and failures. Responsible for fine collection by telephone, letter, and in reporting methods. Trains other staff members when required. Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, and other agencies. Prepares reports for state and local agencies; prepares court dockets and files. Responds to requests from Municipal Judge, City Prosecutor, Police Department, Public Information Officer and others for assistance and information. Must translate for Municipal Judge, defendants, prosecutors etc. between Spanish and English. Maintains and manages all payment plan agreements. Maintains accurate warrant list. Responsible for processing the cash bond/fine payments from the jail. SECONDARY JOB FUNCTIONS May assist the Human Resources Division with administrative support as assigned. Serves as the City Hall Receptionist when needed. Performs other related duties as assigned. FISCAL BUDGET RESPONSIBILITY Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks. QUALIFICATIONS Education: Requires a high school diploma or equivalent with coursework in typing and/or general office practices. An Associates’ degree in a related field is preferred. Experience: Two (2) years of related experience in paralegal, municipal court, administrative work, or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City. Licenses or Certifications: A valid state driver’s license. Level I Clerk Certification preferred. Special Requirements: Bilingual: Spanish and English is required.

Requirements

Requires a high school diploma or equivalent with coursework in typing and/or general office practices.
Two (2) years of related experience in paralegal, municipal court, administrative work, or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City.
A valid state driver’s license.
Bilingual: Spanish and English is required.
Ability to effectively communicate verbally and in writing.
Ability to read, write and speak English and Spanish.
Considerable knowledge of modern office procedures.
Working knowledge of computers and data processing.
Ability to use Microsoft Office products such as Excel, Power Point and Word at an intermediate level.
Some knowledge of Municipal Court procedures.
Skill in the operation of the listed tools and equipment.
Ability to maintain effective working relations with employees, other departments, officials and the public.
Ability to maintain accurate records.
Ability to perform effectively as a member of a team in carrying out the city’s mission and goals.
Ability to read and interpret applicable state and local laws, ordinances or regulations concerning court operations.
Ability to maintain a high level of professionalism and confidentiality.
Knowledge of electronic records management procedures and computer information systems operation.
Ability to deal effectively and courteously with associates and the general public.
Must be able to maintain confidentiality of Court documents and records.

Nice To Haves

An Associates’ degree in a related field is preferred.
Level I Clerk Certification preferred.

Responsibilities

Answers in-coming calls, emails, voicemails, faxes and routes callers or provides information as required.
Provides information/procedures to defendants to facilitate their response to a citation/complaint and solicits appropriate documents.
Receives, processes and distributes all outgoing and incoming mail.
Responds to information requests in a timely manner.
Maintains filing system to create record control.
Updates detailed case files, maintains up-to-date, correct court records, including status changes, adding clerk comments, and address changes.
Processes courtesy letters weekly.
Reports outstanding fines to collection agency, TXDMV, and Omnibase after sixty (60) days.
Process failure to pay, failure to comply, failure to appear notices, warrants and show cause hearing and subpoenas.
Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings.
Assists in administering criminal proceedings and docketing.
Assists in preparing correspondence and maintaining records; processes deferrals, jail sentences, probations, pre-sentence matters and failures.
Responsible for fine collection by telephone, letter, and in reporting methods.
Trains other staff members when required.
Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, and other agencies.
Prepares reports for state and local agencies; prepares court dockets and files.
Responds to requests from Municipal Judge, City Prosecutor, Police Department, Public Information Officer and others for assistance and information.
Must translate for Municipal Judge, defendants, prosecutors etc. between Spanish and English.
Maintains and manages all payment plan agreements.
Maintains accurate warrant list.
Responsible for processing the cash bond/fine payments from the jail.
May assist the Human Resources Division with administrative support as assigned.
Serves as the City Hall Receptionist when needed.
Performs other related duties as assigned.
Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks.