Deputy Court Clerk/In-Court Clerk Floater - Civil (4th Floor)

Ada County (ID) • Boise, ID

48d • Onsite

About The Position

Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail. The nature of work for an In-Court Clerk Floater encompasses a broad range of knowledge and features highly complex clerical tasks in addition to directly assisting In-Court Clerks and Judges. This position will not be assigned to a specific judge full-time. The duties assigned will range from being in court a majority of the time, to assisting with out of court tasks and may fluctuate based on the necessity of the division. The work involves a great deal of independence and requires self-discipline to complete timely and within established guidelines. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn.

Requirements

• Must have high school diploma or equivalent
• Minimum of 1 year related experience
• Knowledge of the methods and procedures of the court system
• Extensive knowledge of legal procedures documents and terminology
• Skill in the operation of computers
• Skill in time management, including the ability to be punctual and on-time
• Ability to understand and follow verbal and written directions
• Ability to communicate verbally and in writing
• Ability to maintain confidentiality
• Ability to maintain harmonious working relationships with other employees and the public

Responsibilities

• Maintains Judge's calendar, sets hearing and court dates
• Prepares case files
• Assists the Judge in every courtroom proceeding by providing onsite support keeping paperwork and clerical processes moving in an efficient manner
• Provides on-site service to courtrooms, preparing them with proper equipment and forms
• Administer oaths
• Maintains and logs exhibits submitted to the court
• Takes minutes of all courtroom proceedings
• Drafts and prepares judgments, orders and other decisions from court
• Operates office equipment
• Creates, prepares and processes legal forms, form letters, reports and similar materials
• Sorts, stamps, records and files a wide variety of legal and judicial materials
• Process all types of cases and documents presented to court
• Reads and routes incoming mail and assembles files and other materials to facilitate reply
• Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments
• Creates case files, updates databases and reviews documents presented for compliance to standards
• Serves as receptionist, answers telephone and provides general information regarding court filings and procedures
• Handles database management for specific areas of law
• Participates in training as assigned
• Assists in troubleshooting issues that arise
• Assists other Court Clerk positions with day to day questions and tasks related to court proceedings
• Addresses challenging concerns from the public; assists supervisor in handling of administrative tasks
• Performs highly specialized tasks related to sensitive court processes
• Proofreads legal documents, memorandums and other materials for accuracy and punctuation
• Assists in facilitating judge and courtroom schedules, including arriving punctually and on time for work
• Cross train in other areas to perform the work of others for vacations, illness, etc.
• Flexibility of scheduling to include overtime to cover court
• Performs related functions as required.

Benefits

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation's best state retirement systems, with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED