Deputy Clerk of Court

City of Myrtle Beach, SC•Myrtle Beach, SC

42d•Onsite

About The Position

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Deputy Clerk of Court JOB SUMMARY The purpose of this classification is to supervise and assist in maintaining the daily operations of the Municipal Court. The position provides support and assistance to the Municipal Court and performs duties provided by law, including but not limited to participating in court proceedings by calling cases, receiving, indexing, and recording court case information and/or legal documents, determining probable cause and issuing warrants, and performing general administrative and accounting work.

Requirements

Certification as a Ministerial Recorder with three (3) years' experience as a Ministerial Recorder OR
Associate degree supplemented by coursework in accounting and business administration; three (3) years of related experience in court administration, or other legal/law enforcement experience with three (3) years supervisory experience;
OR
High school diploma or GED supplemented by five (5) years of related experience in court administration or other legal/law enforcement experience with Three (3) years of supervisory experience required.
Must obtain and maintain valid state certifications and continuing education in court operations.
Notary Public designation required.
Knowledge of customer service principles.
Knowledge of Court and office equipment, procedures, and practices.
Knowledge of preparing legal documents.
Knowledge of accounting and budgeting principles.
Skill in gathering information before taking action.
Skill in planning.
Skill in making decisions.
Skill in settling disputes equitably.
Skill in finding common ground.
Skill in analyzing.
Skill in giving advice.
Skill in performing addition, subtraction, multiplication, and division; calculating decimals, percentages, and fractions; and interpreting graphs.
Ability to maintain confidentiality.
Ability to establish and maintain effective work relationships.
Ability to pay attention to details.
Ability to build rapport.
Ability to listen.
Ability to review, classify, categorize, prioritize, and/or analyze data.
Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

Responsibilities

Maintains Ministerial Recorder State Certification for the purpose of issuing arrest warrants and search warrants; attends annual mandatory training and testing through SC Court Administration.
Supervises, directs, trains, and evaluates staff; ensures work tasks are completed efficiently; monitors workflow and accuracy; processes employee concerns and problems; directs work; handles customer complaints and inquiries; interviews, selects, and hires qualified applicants; trains new employees; observes and monitors employee work tasks; evaluates work performance; assists employees in correcting problems; and implements disciplinary procedures when necessary.
Reviews requests for warrants; determines if probable cause exists; prepares/types warrants; and issues warrants.
Attends court sessions (bench trials, jury trials, bond court, pre-trial conferences, motion hearings, show cause hearings) and facilitates operation of the court proceedings; calls cases for Officers and Defendants; maintains and issues proper documentation during the proceedings; and administers oath during trials when necessary. Marks evidence when presented according to established guidelines.
Records all case dispositions on citations and warrants as cases are disposed during trial proceedings.
Prepares and distributes court dockets to watch commanders and officers.
Coordinates Associate Judges' court calendar.
Performs data entry of court cases and dispositions.
Assists the general public with complex or complicated matters.
Assists with annual Department budget. Monitors monthly expenditures to maintain budgetary compliance.
Assists police officers, attorneys, public defenders and their staff, victim advocates, County and City jails, and attorneys, defendants, prosecutors and victims with court related matters.
Serves as Court Coordinator for the Conditional Discharge Program.
Prepares documents such as subpoenas, summons, court orders, and record checks/certified dispositions.
Prepares and processes expungements and appeals according to established guidelines.
Assists in performing the financial and general accounting responsibilities of the Department/Court including daily bank deposits, issuing of checks, and preparing financial reports to the City and state.
Assists in training less experienced staff; directs support staff in their daily job duties and functions.
Communicates and works with other agencies: Law Enforcement Agencies; government and military agencies; DMVs; and other courts.
Utilizes general office equipment and computers; utilizes the State Mandated CMS (Case Management System) on computers for all court cases.
Does general office clerical tasks such as answering phones, recording, filing, sorting/organizing, typing, processing forms, storing, retrieving and researching documents, and mailing.
Acts as Court Clerk and Ministerial Recorder as needed.
Provides administrative support for the Department, including payroll, bookkeeping, purchasing, and maintaining the supply inventory.
May notarize documents.
Requires On Call responsibilities.
Performs other related duties as assigned, requested and required.