Deputy Clerk II

Cameron County • Brownsville, TX

6d

About The Position

Performs a variety of analytical and administrative functions, including bookkeeping duties for the County Clerk's Office. Maintains, organizes and categorizes documents, exhibits, reports and confidential records. Clerk will be cross-trained in the various duties of the Civil/Probate areas of the Department. Clerk is responsible for the work processes of Civil and Probate Department. Under general supervision, performs specialized clerical work for the County courts and Probate court system. Work involves processing warrants, summons, subpoenas, bonds, judgements, sentences, orders, commitments, petitions, waivers, dismissals, filing, dispositions and microfilming which may pertain to civil, and probate court proceedings. Employee is responsible for utilizing computer-driven data entry equipment to prepare and modify files and for answering the phones and assisting the general public, including receiving payment for court fees and fines bond forfeiture, release of surety, writ of habeas corpus. Duties assigned to employees in this job title may vary according to division of workload and the needs of the County Clerk's office. Reports to the department supervisor, manager and Chief Deputy of the Courts division .

Requirements

• Associate degree or its equivalent plus at least five (5) year experience as paralegal generalist or in a clerical position involving typing (related business school training or college courses may be substituted equally for up to six (6) months or work experience, any equivalent combination of experience and training which provides the required knowledge, skill, and abilities).
• Requires well-organized, detail-oriented individual with ability to work well under pressure with flexibility and professionalism.

Nice To Haves

• Paralegal certificate preferred.

Responsibilities

• Prioritize work assignments, follow instructions, and meet deadlines with minimal supervision.
• Assist the public in responding to inquiries, whether in person or via telephone.
• Provide public with copies and/or certified copies.
• Prepare and/or issues citations, writs, capiases, warrants, commitments, injunctions, protective orders, subpoenas, retain orders and notices as required by statute, rule or order of the Probate Court.
• Prepares necessary copies of pleadings and related documents to all parties prior to court hearings and retrieves all copies for proper disposition after hearings.
• Receives and processes petition/application instituting a cause of action by classifying the case, assessing fees, and making the appropriate notions on the computer system and/or any manual docketing or recording system.
• Coordinates with various court officers, law enforcement officials and attorneys; assist each department in obtaining citation and service, prepares correspondence and search court records as necessary to answer inquiries.
• Sorts, reviews for completeness and accuracy, date-stamps and/or codes various documents, files, judicial orders, etc., according to established procedures; assigns various routing codes to computer files to designate intended recipient for further processing, as appropriate.
• Process all the following type cases; all probate related cases, guardianship, administration, heirships, etc., all civil related cases, condemnation, occupational license, foreign judgement, etc., all bond forfeiture related cases and all mental health related cases.
• Process requests for mental health institutions committals and emergency guardianships.
• Coordinates daily and case by case to assure full and accurate completion, disposition, and security with regards to all mental health documents, files and proceedings.
• Issue Abstracts of Judgements and Writs as required, as well as letters to guardians and executors for overdue inventory, annual accounts, annual reports, etc.
• Answers telephone, redirects incoming phone calls and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.
• Review and accept e-filings for official records following the recording requirements; records and files mark documents presented for recording that meet the recording standards; conducts searches and issue certified or non-certified copies of documents filed as Official Records as requested.
• Provides services related to recording and filing of documents in either the Administrative or Judicial Building; prepares documents for microfilming or scanning according to procedures established; enters and verifies data into Computer System to create or update records, generate forms or reports from data.
• Collects fees, fines, and court costs and issues receipts; interviews and underwrites terms for payment of fines and court costs; prepares and sends out collection notices; enters daily collection memos into database; monitors payment activity and post payments to database
• Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned Court Records functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities.
• Explains policies and procedures.
• Performs other related duties as required.

Benefits

• Cameron County Offers Excellent Fringe Benefits , Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays.
• Cameron County has a mandatory direct deposit payroll program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree