Deputy Court Clerk II

Pima County•Tucson, AZ

1d•$17 - $23•Onsite

About The Position

This position performs specific assigned clerical and customer service tasks of minimal difficulty under direct supervision. The responsibilities include direct interaction with the public, inputting data into a computer system, and handling important court documents. The primary function of the Probate Support Services is to handle all probate and guardianship matters. The Deputy Court Clerk II files new cases; issues notices, and accurately enters data into an automated system. This position requires the ability to learn how to understand court orders for the purpose of issuing letters in a court case. The ability to effectively communicate procedural information to the public is critical for this position. OPEN UNTIL FILLED

Requirements

Knowledge of: English composition, grammar, punctuation, and spelling.
Office practices and procedures.
Automated information systems.
Skill in: Computerized keyboarding (A minimum skill level may be required. This skill level will be determined through a standard computerized keyboarding skill test.); Customer service, i.e., the ability to effectively, politely, calmly and professionally interact with the public in problematic situations as well as with other court personnel and other jurisdictions.
Skill in the use of an automated system.
Ability to: Comprehend, research, and provide timely response to work-related issues.
Identify organize and sort legal paperwork.
Read and understand minute entries and court paperwork.
Work quickly, accurately and switch focus between multiple tasks.
Learn and operate a variety of office machines: fax, photocopier, duplicators, filing systems, and calculators.
Follow brief oral and written instructions quickly and accurately.
Communicate effectively, both orally and in writing, with the judiciary, the general public, attorneys, law enforcement, court personnel and agencies.
Plan and coordinate activities to meet time constraints.
Interpret court orders and other court-specific documents.
Research and verify completeness and accuracy of specific information.
Net typing score of 25 words per minute is required for some positions.
Six months of experience performing a combination of the following: customer service, cashiering and tasks such as typing, filing, and data entry, and using various types of office equipment.
Relevant education may be substituted for some of the aforementioned experience.

Responsibilities

Inputs data into computer system.
Receives, categorizes, and processes legal documents.
Receives, balances, and performs daily processing of cash, check, and credit payments.
Interacts directly, both on the phone and in person, with the general public, legal community, and court personnel.
Performs research on a variety of issues related to legal documentation and case filings.
Maintains a high level of confidentiality in all work-related activities.
Operates various types of office equipment.
May perform tasks such as typing, filing, data entry, word processing, reception, message and/or mail delivery, cashiering, and bookkeeping.
Performs other duties and projects as assigned.

Benefits

Retirement Plan
Vacation, holidays, and sick leave
100% paid parental leave
Employer-paid Short -term Disability
Tuition Reimbursement
Health Wellness discount program
Mental and Behavioral Health Benefits
Paid Training with Advancement Opportunities
Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
The Clerk of the Superior Court in Pima County offers the same benefits as other Pima County employees.
We offer a competitive benefits package to benefits-eligible employees, including medical, dental, and life insurance, flexible spending accounts, paid vacation, and sick leave.
Some benefits require employee contributions in addition to those made by the employer.
Pima County Benefits
Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction.
Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.