Deputy Clerk I -COC
About The Position
The purpose of this classification Is to perform specialized customer service and administrative duties and process routine legal documents in support of an assigned court or court function. This classification is considered the entry-level position for the series. Essential Functions Essential Function: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. Performs customer service functions by telephone, by mail, and in-person: provides Information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents In accordance, with court procedures and prescribed time frames; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints; and Initiates problem resolution. Performs administrative and clerical support tasks for an assigned court or court function: reviews incoming and outgoing documents for completeness and accuracy of information; processes documents for filing as required in accordance, with court rules; receives orders for files and records research and retrieval; pulls and delivers requested files and records; and maintains integrity of unit record indexes and filing systems in both alpha and numeric formats. Assembles, processes, and/or receives case files: conducts background research; conducts research into missing information; creates contact lists; records courtroom/trial dates; assigns cases to appropriate Judges; documents assignments in a shared spreadsheet; distributes file copies; and stamps/dockets new paperwork. Performs data entry in specialized computer applications: scans, indexes, and records court case Information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems. Processes various forms that may be confidential or of a sensitive nature: processes criminal case files, civil case files, adoption case files, property records, applications, traffic citations, or other legal records; responds to court orders, deeds, citations, and other relevant documents regarding the court system; files court records in accordance with court procedures; processes disposed cases for archiving; and provides assistance in the assigned records room. Receives records and prepares receipts for payments of fines, fees, tickets, or other unit-specific payments: performs daily counting of cash drawer; and balances all monies transacted.
Requirements
- High School Diploma or GED required.
- One (1 ) year of experience providing administrative or clerical support.
- OR have a combination of education, training, and experience that is equivalent to #1 and #2 above that provides the requisite knowledge, skills, and abilities for this position.
- Valid State of Georgia Driver's License.
Nice To Haves
- Experience in a judicial or court setting is preferred
Responsibilities
- Performs customer service functions by telephone, by mail, and in-person: provides Information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents In accordance, with court procedures and prescribed time frames; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints; and Initiates problem resolution.
- Performs administrative and clerical support tasks for an assigned court or court function: reviews incoming and outgoing documents for completeness and accuracy of information; processes documents for filing as required in accordance, with court rules; receives orders for files and records research and retrieval; pulls and delivers requested files and records; and maintains integrity of unit record indexes and filing systems in both alpha and numeric formats.
- Assembles, processes, and/or receives case files: conducts background research; conducts research into missing information; creates contact lists; records courtroom/trial dates; assigns cases to appropriate Judges; documents assignments in a shared spreadsheet; distributes file copies; and stamps/dockets new paperwork.
- Performs data entry in specialized computer applications: scans, indexes, and records court case Information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.
- Processes various forms that may be confidential or of a sensitive nature: processes criminal case files, civil case files, adoption case files, property records, applications, traffic citations, or other legal records; responds to court orders, deeds, citations, and other relevant documents regarding the court system; files court records in accordance with court procedures; processes disposed cases for archiving; and provides assistance in the assigned records room.
- Receives records and prepares receipts for payments of fines, fees, tickets, or other unit-specific payments: performs daily counting of cash drawer; and balances all monies transacted.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
