Deputy City Clerk

City of Union City • Union City, GA

6d • $47,910 - $47,910 • Onsite

About The Position

This position coordinates with the City Clerk in managing the day-to-day operations of the City Clerk’s office.

Requirements

• Bachelor’s Degree in Government Studies, Public Administration or a related field preferred
• (3) to (6) years experience in a professional office is required or equivalent skill, knowledge, and experience
• Georgia Notary Public must be obtained within (6 months of hire)
• Possession of, or ability to obtain, a Certified Municipal Clerk certification from the International Institute of Municipal Clerks (IIMC) is desirable
• Assistant Clerk certification must be obtained within (3 years of hire)
• Interpret state and local laws, codes and regulations
• Deal tactfully and diplomatically with government officials, politicians and the general public
• Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
• Communicate effectively, both orally and in writing
• Maintain effective working relationships with other City employees and supervisory staff

Nice To Haves

• Previous City or County Clerk experience preferred

Responsibilities

• Plan and implement Special Events of the City Clerk’s Office
• Coordinate and conduct City elections; prepare election booklet and all forms necessary for candidates to run for office; ensure compliance of election laws, and other duties as directed.
• Research and propose the development of long- and short-range administrative planning, goals and objectives
• Provides general assistance to the City Clerk and when absent acts as the City Clerk
• Prepares and distributes memorandums to Council and drafts letters to appointees
• Provide significant support in the preparation and administration of the assigned department budget.
• Attend and participate in City Council meetings; record proceedings; take and transcribe minutes of meetings
• Interprets policies, procedures and laws as applies to the office activities
• Responds to inquiries from the public, City Officials, and City staff regarding official City Actions as well as functions and processes related to the City Clerk’s Office; resolves problems and issues.
• Assist with the compilation, preparation, and the edit of the City Council agenda packet including minutes, transcripts and action letters; monitor the agenda collection process, review and distribute Council agenda and documentation packet.
• Performs all work duties and activities in accordance with City policies and procedures
• Back up for City Switchboard and Mail distribution
• Assist with the process work orders
• Assist with the ordering of office supplies for City Clerk and City Council
• Assist with the Youth Leadership Council
• Maintain Electronic and Original tracking system for contracts, minutes, ordinances, resolutions and proclamations
• Maintain various filing systems within the Department
• Liaison for Channel 22 (public access channel)
• Maintains onsite office records and records stored in off-site facility
• Any other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level