Deputy Clerk I - Archives/Multi Purpose Facility

Bell County•Belton, MO

3d•$19 - $19

About The Position

Come work at a place where we strive to promote and create a safe community. We take pride in living and working in Central Texas and are looking for exceptional talent to join our team. Job Description: Duties and Responsibilities The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary. Ability to lift 30-40 lbs. and retrieve boxes at a maximum of 15 feet. Ability to operate a platform lift, with a maximum of 15 feet, to transfer archive boxes to various locations within the Archives warehouse. Ability to query the Electronic Records Management System (ERMS) to generate reports for specified archive holdings. Maintain accurate chain-of-custody of records within the facility. Ability to retrieve archived boxes from the records storage warehouse using computer-generated pull lists. Enter new archived boxes into the ERMS. Provides high-level customer service; answers a multi-line switchboard by answering incoming calls to the county and transferring calls to the appropriate department, when required. Check the accuracy of data and location information in the tracking system as users input and update information into the county records system. Retrieve archived boxes from approved destruction reports and prepare pallets for transfer to off-site destruction with approval of the Records Management Officer, elected officials, and department heads. Assists in maintaining accurate location and status of each box stored in the warehouse through the current software program being used by the County. Operates a full-sized panel van daily. Maintains a high level of confidentiality, security, and integrity of items while being transported. Pick-up, deliver, and process mail by using an advanced mailing and shipping system designed for high-volume, automated mail processing machine in accordance with USPS standards. Operate a postage machine with minimum errors Communicate with internal and external customers as needed to coordinate services. Ability to stand for long periods of time processing mail. Ability to work as a team member. Performs related work as required. Minimum Education and Experience Requirements: Requires a high school diploma or GED; supplemented by six (6) months of clerical or administrative support experience; or any equivalent combination of education, training, and experience. No lift platform experience needed; training will be provided. Language Skills: Ability to read, write, and speak English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and speak effectively to customers or employees of the organization at all professional levels Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, sit, stoop, kneel, reach, or crouch. The employee must occasionally lift and/or move up to 40 pounds of force on a regular and recurring basis with and without assistance. Unavoidable Hazards (Work Environment): None. Special Certifications and Licenses: Must possess and maintain a valid state driver’s license with an acceptable driving history. Requires Defensive Drivers Safety Course - to be obtained employment. Americans with Disabilities Act Compliance Bell County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with Human Resources Additional Qualifications: Proposed Compensation: $18.60 - $18.97 Additional Recruiting Instruction: Bell County reserves the right to close or extend any job posting at any time, regardless of the posted closing date. Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton. Mission Statement. The government of Bell County, Texas exists to promote and sustain a superior quality of life in Central Texas. In partnership with our communities and citizens, we pledge to deliver cost-effective services in a personal, responsive, and innovative manner . The Government of Bell County Values: Public Safety for all citizens Responsibility and accountability People as our most important resource Achievement of positive solutions to every problem Positive liaisons with local government organizations A county that is renowned for its beauty and cleanliness Taking pride and achieving the highest quality in all we do An open, accessible government, where citizen involvement is vital Fairness, integrity, and trust as essential qualities of ethical governance Encouragement of progressive thinking through employee involvement and teamwork Citizens as customers, deserving the highest quality of services delivered by a local government. Learn more about Bell County

Requirements

Requires a high school diploma or GED; supplemented by six (6) months of clerical or administrative support experience; or any equivalent combination of education, training, and experience.
Ability to read, write, and speak English.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and speak effectively to customers or employees of the organization at all professional levels
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Requires Defensive Drivers Safety Course - to be obtained employment.

Responsibilities

Ability to lift 30-40 lbs. and retrieve boxes at a maximum of 15 feet.
Ability to operate a platform lift, with a maximum of 15 feet, to transfer archive boxes to various locations within the Archives warehouse.
Ability to query the Electronic Records Management System (ERMS) to generate reports for specified archive holdings.
Maintain accurate chain-of-custody of records within the facility.
Ability to retrieve archived boxes from the records storage warehouse using computer-generated pull lists.
Enter new archived boxes into the ERMS.
Provides high-level customer service; answers a multi-line switchboard by answering incoming calls to the county and transferring calls to the appropriate department, when required.
Check the accuracy of data and location information in the tracking system as users input and update information into the county records system.
Retrieve archived boxes from approved destruction reports and prepare pallets for transfer to off-site destruction with approval of the Records Management Officer, elected officials, and department heads.
Assists in maintaining accurate location and status of each box stored in the warehouse through the current software program being used by the County.
Operates a full-sized panel van daily.
Maintains a high level of confidentiality, security, and integrity of items while being transported.
Pick-up, deliver, and process mail by using an advanced mailing and shipping system designed for high-volume, automated mail processing machine in accordance with USPS standards.
Operate a postage machine with minimum errors
Communicate with internal and external customers as needed to coordinate services.
Ability to stand for long periods of time processing mail.
Ability to work as a team member.
Performs related work as required.