Deputy Clerk, Board of County Commissioners

Middlesex County (NJ) • New Brunswick, NJ

56d • $46,000 - $60,000

About The Position

Under direction of the Clerk to the Board of County Commissioners; schedules, organizes, prepares, oversees, and distributes documents, meeting agendas, notices, and other work of the Board of County Commissioners; ensures that rules, regulations, policies, and procedures of the Board are observed; may attend a variety of Board of County Commissioners meetings and oversee staff and work activities; performs other related duties as required.

Requirements

• Five (5) years of experience in work involving the processing of administrative or technical clerical work which involves independent interpretation of rules, regulations, policies, and procedures; one (1) year of which shall have been in a supervisory capacity.
• Handling interruptions without losing on-the-job effectiveness.
• Using sound, independent judgment within established policy and procedural guidelines.
• Using technology, including various software systems.
• Establishing and maintaining effective working relationships.
• Talking/listening to others to convey information effectively.
• Communicate effectively through written and oral communication.
• Handle confidential information with great sensitivity.
• Work well under pressure, meeting multiple and sometimes conflicting deadlines.
• Extensive knowledge of NJ OPRA law required.
• Experience and knowledge in administrative and clerical procedures and systems such as (MS Word/MS Excel/MinuteTraq/DocuSign) managing files and records required.
• Must satisfy employer paid physical, drug screen and criminal background check.
• NJ residency required by State Statute. R.S.52:14-7.

Nice To Haves

• Registered Municipal Clerk (RMC) certification preferred.
• Notary Public preferred.
• Knowledge of County governmental processes preferred

Responsibilities

• Manages all preparations for meetings of the Board of County Commissioners, including preparation of the Board Meeting Package inclusive of agendas, minutes and other documents; physical set up of the meeting space; and preparation for all public presentations.
• Maintains official records of board actions, including minutes and exhibits.
• Oversee the process of providing Public Recognitions, including drafting recognition documents, and distributing at public presentations or otherwise.
• Ensures compliance with legal notice requirements and procedural guidelines; researches and interprets reports and activities related to board operations.
• Organizes and develops effective work methods, adhering to deadlines.
• Reviews, checks, and certifies reports, applications, forms, and other highly technical documents.
• Responds to requests for information from the general public.
• Processes special requests for information in alignment with established policies.
• Composes correspondence in accordance with established procedures.
• Maintains administrative records and files.
• Reviews, processes, and distributes all OPRA requests to appropriate offices.
• Serves as primary support and back-up to the Clerk of the Board; assumes full responsibilities in the Clerk's absence, including facilitating Commissioner meetings and carrying out delegated duties as assigned.

Benefits

• You can build your own future while helping to build the future of your community.
• With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need.
• The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees