Deputy Clerk/Auditor Entry-Level -Full Time

Duchesne County•Duchesne, UT

About The Position

Under the direction of the County Clerk Auditor, performs a variety of Entry-level clerical duties as needed to expedite the daily processes and statutory obligations of the office of the County Clerk/Auditor. ESSENTIAL FUNCTIONS Deputy Clerk Auditor I Performs a variety of clerical duties as needed to expedite the day-to-day activities, projects and requirements of the office of County Clerk Auditor; Assists in the management of various permanent records such as ordinances, resolutions, contracts, minutes, etc.; assures proper filing; monitors access to records and files; makes copies and distributes according to government records management laws and guidelines ; Assists County Clerk Auditor in necessary preparations for elections; such as entering and updating names of voters into computer; mails by mail and absentee voter ballots; informs the public on issues and questions related to elections; Performs various tasks essential to the voting process; audits ballot cards; operates ballot machine as needed to prepare ballot packets and books; Issues business licenses, beer licenses, dog licenses and marriage license and keeps records on the same; issues passports, assists the public over the counter and on the telephone; answers all correspondence received by the office; passport applications, etc.; Performs other related duties as assigned.

Requirements

High School Diploma or Equivalent
Minimum two (1) years work experience in office setting
Must be proficient with Microsoft Office and other software applications as required
Must possess excellent keyboarding/data entry
Must have strong mathematical and numerical aptitude
Must be accurate and thorough
Demonstrate excellent oral, interpersonal, and written communication skills
Demonstrate organizational and problem-solving skills
Ability to work well alone, be self-motivated, and also within a team environment while demonstrating effective time management with multiple and changing priorities
Ability to follow instructions, respond positively to management direction, and commit to long hours of work when necessary
Exemplify professional and timely work processes
Able to establish and maintain effective working relationships with the Clerk Auditor, Commission, elected officials, department heads, all employees, citizens, and other governmental agencies
Able to identify and resolve problems in a timely manner
Ability to interpret and carry out complex instructions and assignments as warranted
Must be able to work effectively with coworkers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others keeping others informed of work progress, while addressing problems and issues to find mutually acceptable and practical business solutions
Must be able to work closely with the Clerk Auditor and communicate efficiently with him / her
Must be able to write clearly, concisely and communicate effectively in English
Must be able to read and interpret difficult and complex written information
Must be able to effectively and appropriately communicate clear information to the public, government officials and employees as required
Must pass a pre-employment drug screening and background check

Responsibilities

Performs a variety of clerical duties as needed to expedite the day-to-day activities, projects and requirements of the office of County Clerk Auditor
Assists in the management of various permanent records such as ordinances, resolutions, contracts, minutes, etc.
Assures proper filing
Monitors access to records and files
Makes copies and distributes according to government records management laws and guidelines
Assists County Clerk Auditor in necessary preparations for elections
Enters and updates names of voters into computer
Mails by mail and absentee voter ballots
Informs the public on issues and questions related to elections
Performs various tasks essential to the voting process
Audits ballot cards
Operates ballot machine as needed to prepare ballot packets and books
Issues business licenses, beer licenses, dog licenses and marriage license and keeps records on the same
Issues passports, assists the public over the counter and on the telephone
Answers all correspondence received by the office
Processes passport applications
Performs other related duties as assigned.