Departmental Staff Assistant II

County of Kauai • Cleveland, OH

5d

About The Position

Provides staff assistance to top-level County department management; independently performs the administrative, housekeeping, and office services functions of the department; may evaluate various departmental programs, rules, regulations, and policies; and performs other duties as required. Level II: This class is characterized by its responsibility to serve a department that administers major programs requiring a work force which is organized into a relatively complex structure.

Requirements

• Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and for: Level II: three (3) years of specialized work experience.
• Specialized Work Experience: Professional experience involving personnel, office, and business management responsibilities.

Responsibilities

• Serves in a staff capacity and provides technical assistance to top-level County department management on administrative matters related to fiscal and personnel management and budgetary requirements
• Assist with departmental payroll and maintains adequate records
• Prepares correspondence and memoranda for top-level County department management, reviewing all outgoing communications for consistency with the department's objectives, policies, and procedures
• May perform special studies and research as directed and prepare reports making sound recommendations
• Reviews internal procedures and practices and recommends revisions
• Serves as liaison between top-level County department management and other operating officials
• Maintains records of employees' sick leave, vacation, increment dates, etc., and informs employees of their respective status
• Advises employees of personnel rules, regulations, and procedures
• Establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, personnel record, etc.
• Reviews, analyzes, compiles, and prepares budgetary requests from divisions
• Participates in the preparation of financial statements and reports, budgetary estimates, and other statistical reports
• Reviews and approves expenditures for supplies and equipment to ensure that expenses are within program and budgetary limits
• Monitors purchase records and controls
• participates in departmental planning and programming activities
• Initiates studies, prepares reports and makes recommendations for action
• Prepares annual and special reports on departmental operations and accomplishments
• Performs other related duties as required

Benefits

• 21 days of vacation leave
• 21 days of sick leave
• 13 paid holidays (14 in an election year)
• FREE medical for your entire family!
• Vested retirement benefits after 10 years of service!

What This Job Offers

• Job Type: Full-time