Departmental Executive Assistant (Department of Public Works)
About The Position
Join the Department of Public Work’s Administrative Team as its Departmental Executive Assistant. This integral position provides administrative support and assistance in daily office management services for the Public Works Director, the Business Manager (direct supervisor), and the Department’s upper-level management team. This position assists the Director and division managers in project coordination and preparing various forms of internal and external communication pieces to be delivered in a variety of ways. The ideal candidate will: 1. Promote a positive, inclusive, growth-mindset work culture. 2. Enjoy fostering great working relationships with our management team, every level of our department staff and as a liaison between Public Works and many other departments. 3. Thrive on the variety of work that we do to serve our internal and external customers in all Public Works Divisions. 4. Assist the Director in department-wide projects and initiatives. 5. Assist the Director and manager in coordinating agendas and content and set up preparations for group presentations and meetings such as All-Department Staff meeting, Municipal Public Works Forum, etc. 6. Initiate problem solving and solution implementations. 7. Create, review, and edit various styles of internal and external communication and content as needed by the Director, department, and/or individual divisions. For example: Public-facing web content and road project updates. Informational summaries with visuals. Presentations for internal and external use including county board supervisors. Social Media. Agendas. Strategic plan and supporting documentation. Work Hours/Schedule: Monday through Friday; 8 am to 4:30 pm This position is primarily located in the Waukesha County Administration Building, 515 W Moreland Blvd, Waukesha. Occasional meetings and work projects take place in off-site DPW locations such as Highway Operations and Waukesha County Airport. Candidate must be able to drive across town for meetings as needed. Mileage reimbursement is available.
Requirements
- High School Diploma or GED.
- Four years work experience providing administrative support, one year of which was at an Administrative Specialist level.
- Two years of recognized post high school training in business, administrative professional or closely related field may substitute for two years of the work experience requirement.
- Candidate must be able to drive across town for meetings as needed.
Responsibilities
- Promote a positive, inclusive, growth-mindset work culture.
- Foster great working relationships with our management team, every level of our department staff and as a liaison between Public Works and many other departments.
- Serve our internal and external customers in all Public Works Divisions.
- Assist the Director in department-wide projects and initiatives.
- Assist the Director and manager in coordinating agendas and content and set up preparations for group presentations and meetings such as All-Department Staff meeting, Municipal Public Works Forum, etc.
- Initiate problem solving and solution implementations.
- Create, review, and edit various styles of internal and external communication and content as needed by the Director, department, and/or individual divisions.
Benefits
- Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.
- Successful candidates will be eligible for performance-based merit increases and non-base performance awards.
- Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.
- Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
