Departmental Budget Analyst - MSAP

Wake County Public Schools•Cary, NC

26d•Onsite

About The Position

Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements. Focuses on compiling and generating data relevant to program development and budget accountability. Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance. The positions are grant funded and are expected to end March 30, 2026; however, grant funding is subject to renewal on an annual basis.

Requirements

Considerable knowledge of generally accepted accounting practices and principles
Considerable knowledge of working with contracts
Considerable knowledge of Microsoft Office specifically Word and Excel
Strong skills in budget, purchasing, and procurement procedures
Critical thinking and problem-solving skills
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to operate accounting systems for data management, problem resolution, and information research
Ability to meet deadlines
Ability to proofread documents and prepare clear and comprehensive reports
Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives
Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community.
Associate’s degree from a regionally accredited college or university in business, accounting, or related field; AND Five years of experience in finance, accounting, or related field; OR An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

Bachelor’s degree from a regionally accredited college or university in business or accounting
Knowledge of Wake County Public School System (WCPSS) financial systems and processes
Experience working with Oracle based accounting systems.

Responsibilities

Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements.
Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance.
Initiates, prepares, and processes all budget-related transactions (e.g., transfers, amendments, purchase orders, travel, direct pays, etc.) including obtaining the budget manager’s signature, verifying available balances, identifying new account codes, resolving discrepancies, assigning transaction numbers, verifying data, distributing documents, and maintaining a file of all transactions.
Assists the Senior Administrator in the preparation and tracking of contracts and applicable routing documents; including the purchase order requisition and required certifications.
Reviews MSAP related contracts to ensure compliance with local, state, and federal laws and regulations.
Prepares, processes, and analyzes budget reports on a monthly basis for department administrators as well as reports for internal and external agencies.
Reconciles all MSAP account activity with Oracle general ledger.
Assists in the preparation of budget development materials.
Performs all duties and responsibilities in accordance with WCPSS Finance Manual standards, Board of Education policies, and state and federal laws and regulations.
Performs other related duties, as assigned.