Department Secretary / SEIU - D / Part Time | AGH
About The Position
GENERAL OVERVIEW: Performs secretarial functions to provide daily operational and administrative support for the department or clinical office. ESSENTIAL RESPONSIBILITIES: Operates office equipment, such as voice mail messaging systems and uses word processing, spreadsheet, or other software applications to perform the secretarial functions to support the daily operations. 30% Answers telephones and directs calls to appropriate staff. Receives and routes messages or documents to appropriate staff. 20% Sorts and distributes incoming mail and administers outgoing mail. 15% Compiles, records and maintains file, reports and/or correspondence. Transmits correspondence by mail, e-mail or fax. 15% May greet visitors, ascertain purpose of visit and direct them to appropriate staff. If in a clinical office, may interview patients to complete documents, case histories, or forms, such as intake, claims or insurance forms. 10% Depending on location, may schedule and confirm departmental meetings, diagnostic appointments, surgeries, or medical consultations. 10% Performs other duties as assigned or required.
Requirements
- Minimum 2 years secretarial experience
- Experience with various computer software programs and medical terminology
Nice To Haves
- Associate's Degree from a business/secretarial school or Medical Assistant program
Responsibilities
- Operates office equipment, such as voice mail messaging systems and uses word processing, spreadsheet, or other software applications to perform the secretarial functions to support the daily operations.
- Answers telephones and directs calls to appropriate staff.
- Receives and routes messages or documents to appropriate staff.
- Sorts and distributes incoming mail and administers outgoing mail.
- Compiles, records and maintains file, reports and/or correspondence.
- Transmits correspondence by mail, e-mail or fax.
- May greet visitors, ascertain purpose of visit and direct them to appropriate staff.
- If in a clinical office, may interview patients to complete documents, case histories, or forms, such as intake, claims or insurance forms.
- Depending on location, may schedule and confirm departmental meetings, diagnostic appointments, surgeries, or medical consultations.
- Performs other duties as assigned or required.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
