Department Secretary for Safety Services
About The Position
Essential Duties And Responsibilities Other duties may be assigned. Serve as receptionist of the Safety Services front counter by receiving visitors, answering and screening telephone calls, summoning officers to assist the public and providing information and materials. Maintain general office organization and appearance. Manage office equipment, schedule equipment maintenance, and recommend equipment purchases. Maintain stock of office supplies. Maintain a comprehensive master calendar of all student worker posts and assignments. Prepare and process incoming/outgoing mail for the department. Compile budget information, process requisitions, and summary sheets as needed. Assist the Administrative Assistant with maintaining all Safety Services files. Compose and prepare confidential correspondence, reports and other complex documents. Create and maintain databases and spreadsheet files for Safety Services operations. Provide support in the management of parking permit records and distribution of permits.
Responsibilities
- Serve as receptionist of the Safety Services front counter
- Maintain general office organization and appearance
- Manage office equipment, schedule equipment maintenance, and recommend equipment purchases
- Maintain stock of office supplies
- Maintain a comprehensive master calendar of all student worker posts and assignments
- Prepare and process incoming/outgoing mail for the department
- Compile budget information, process requisitions, and summary sheets as needed
- Assist the Administrative Assistant with maintaining all Safety Services files
- Compose and prepare confidential correspondence, reports and other complex documents
- Create and maintain databases and spreadsheet files for Safety Services operations
- Provide support in the management of parking permit records and distribution of permits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
