Department Office Assistant - Student Achievement Resource Center

Cherry Creek

About The Position

Perform a broad range of administrative, clerical, and support tasks at a central department. ESSENTIAL DUTIES AND RESPONSIBILITIES : The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of common computer application software
Basic knowledge of Microsoft Office
Intermediate interpersonal relations skills
Intermediate verbal and written communication skills
Intermediate organizational skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Nice To Haves

Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

Responsibilities

Greet and welcome visitors to the department/ building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.
Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders . Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.
Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects.
Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data.
Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes.
Perform basic monitoring and bookkeeping of budgets.
Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents.
Perform other duties as assigned or requested.