Department HR Specialist, Senior

Arizona State University • Tempe, AZ

6d • $55,000 - $65,000 • Onsite

About The Position

We are currently seeking an experienced and highly organized Department Human Resources (HR) Specialist, Sr., to join our team! As the Dept HR Specialist Sr., you will play a crucial role in managing various HR functions for Educational Outreach and Student Services (EOSS). These functions include, but are not limited to, recruitment and staffing coordination, payroll management, maintenance and retention of unit personnel files, internal controls and compliance, and other functions as designated by the unit administrator. This position will work directly with Senior Leadership and, as such, will be responsible for a high level of professionalism, work ethic, and work completion with minimal errors. If you possess strong organizational skills, demonstrate the ability to problem-solve, think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Knowledge of the recruitment life cycle with extensive detail.
• Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs, and AirTable.
• Experience with high-volume transaction processing.
• Experience providing high-level HR and operational support to senior leadership teams.
• Demonstrated ability to manage multiple high-priority projects with accuracy, discretion, and follow-through.
• Evidence of strong analytical and critical-thinking skills with sound judgment in complex or confidential situations.
• Experience composing and preparing professional correspondence and communications for senior leadership.
• Demonstrated ability to work effectively and collaboratively with internal and external stakeholders, including faculty, staff, leadership, and students, to ensure consistency and alignment in HR processes and initiatives.
• Demonstrated ability to coordinate and execute HR actions requiring cross-functional communication and proactive problem-solving.
• Evidence of effective communication skills.
• Knowledge of applicable federal, state, and regulatory requirements, laws, and standards.
• Knowledge of Human resource practices, regulations, and standards.
• Experience in working in a Higher Education establishment
• Experience with Workday HR software (Workday)
• Experience in planning and establishing priorities.
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines.
• Experience in leading by example in communicating, participating, and encouraging support for the institution's sustainability programs.

Responsibilities

• HR Operational Support
• Manage multiple high-priority HR and operational activities requiring significant coordination, accuracy, and follow-through to meet leadership and organizational needs.
• Partner with the Senior leadership team to provide comprehensive HR support related to recruitment, employee changes, workforce planning, and strategic HR initiatives.
• Coordinate leadership requests and ensure accurate, timely processing of HR actions by exercising critical thinking, sound judgment, and proactive communication with stakeholders.
• Compose and prepare correspondence and communications for senior leadership on HR and organizational matters
• Collaborate closely with other professional staff to ensure seamless coordination and consistent HR support across executive functions.
• Manage full-cycle recruitment for the department
• Collaborate with units to evaluate departmental staffing needs, including analysis of positions and salaries
• Process requisitions, monitor progress, and assist units with candidate selections to achieve timely candidate updates and department hires
• Provide support to departments with the recruitment process from inception through hire and onboarding assistance
• Collect all required documents as required by ASU policies and maintain HR Compliance
• Act as liaison between area leadership, departmental HR, and Office of Human Resources (OHR) through the recruitment process
• HR Transactions
• Process high-volume current employee changes that can include promotions, reassignments, salary changes, supplemental/additional payments, and terminations
• Ensure timely submissions and approvals for Human Resource transactions in accordance with ASU policies, ensuring compliance
• Payroll
• Collaborate with units to ensure accurate submission and approval for all staff time entries and exceptions; resolve payroll discrepancies and act as liaison between the unit and OHR to reach a solution.
• Serve as the primary point of contact for payroll inquiries, collaborating with OHR as needed to provide additional assistance.
• Respond to internal and external audit requests and prepare audit documents for payroll reconciliations; will work collaboratively with the financial team.
• Additional Duties:
• Provide leadership support throughout the employee life cycle by serving as a resource for ASU policies, procedures, and available tools; provide access to accurate information and guidance related to hiring, onboarding, performance development, and offboarding.
• Connect and collaborate with department administration and the central OHR Benefits office to coordinate staff and student benefits and leaves of absence.
• Participating in a variety of departmental and university-wide initiatives and meetings to represent the unit’s interests in human resources and to ensure integrative/collaborative support of college and university interests.
• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Benefits

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events, along with discounts from ASU partnerships.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees