Department Coordinator, North America Institutional Distribution

Ameriprise•New York, NY

18h•Hybrid

About The Position

We have an exciting opportunity to work in the heart of our Distribution team, coordinating all aspects of day-to-day administration needs and be a key member on this fast-paced team. This environment is ideal for a quick learner with previous administrative experience interested in learning how the investment business works. This position will sit in our New York City office and report to the Vice President - Planning & Administration.

Requirements

Associate's degree or 3-5 years of equivalent administrative and/or project management experience.
Highly organized with a strong attention to detail.
Strong knowledge and application with Microsoft suite programs (MS Word, Excel, PowerPoint, Outlook, Teams)
Adept at building positive and collaborative working relationships.
Capable of managing multiple tasks in a dynamic and fast paced environment.
Excellent communication skills and ability to negotiate to effectively coordinate department priorities.
Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information.
Ability to work independently and take proactive initiative on work with little direction.
Critical thinking and problem-solving skills.
Strong knowledge and application with Microsoft suite programs (MS Word, Excel, PowerPoint, Outlook, Teams).
Experience being efficient and skillful while working in a fast-paced environment.
Exceptional and written/verbal communication skills are essential.

Responsibilities

Provide day-today coordination and support of the department and project activities to ensure key tasks and deadlines are met.
Independently manage leader(s) calendar and meeting prioritization include scheduling meetings/conferences.
Plan domestic/international travel, on/offsites and events, coordinate accommodations and resources, track/file expenses, and create and provide initial analysis of reports.
Preparation and coordination of meeting materials, track expenses, and create and provide initial analysis of reports.
May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required.
Responds to ad hoc requests and manages small projects.
Research, respond, and resolve questions regarding department processes, functions, and requests.
Partner with other functional areas to quickly resolve issues and accomplish responsibilities.
Interact with internal business partners to track, maintain, and communicate department information.