Department Coordinator IV

University of Louisville • Louisville, KY

6d • $21 - $32

About The Position

This position will provide support for the activities and initiatives of the Center for Positive Leadership at the University of Louisville, including managing events, facilitating marketing and communication of Center activities and events, coordinating the business operations of the Center, and daily operations. This 40 hour/week position is funded through a grant until June 30, 2028, and is subject to the availability of funds.

Requirements

• Bachelor's degree in a related field or an equivalent combination of education and experience.

Nice To Haves

• Bachelor's degree and 3-5 years' experience of program support experience.
• Project Management – organized, task oriented, able to delegate and follow-up effectively.
• Flexibility – able to adapt and shift directions as needed to support the Center’s priorities.
• Service Excellence – responsive, clear communicator, provides accurate and timely information.
• Organized – manages time effectively and keeps tasks appropriately prioritized.
• Proactive – anticipates needs and addresses potential problems without waiting for direction.
• Proficient in all typical computer applications for offices, such as Microsoft Word, Microsoft Excel, Adobe Acrobat, PowerPoint, Outlook, and others, and able to quickly learn new applications as needed

Responsibilities

• Meeting & Event Planning: Manage registrations. Coordinate and distribute marketing materials. Plan and execute event activities, including scheduling logistics, coordinating presentation materials, arranging parking, overseeing event setup, and resolving on-site issues. Make reservations and process payments in accordance with program needs and University purchasing/procurement policies.
• Marketing & Communications: Serve as the primary liaison between the Center and the Marketing and Communications Department. Create graphic design pieces (Marq) based on university branding standards. Manage the Center’s Social Media accounts (Facebook, YouTube, and LinkedIn). Maintain mailing lists. Update and maintain the Center’s website. Distribute communications and updates to Center constituents as needed.
• Support Other Center Initiatives Coordinate the selection for the Fellows in Positive Leadership. Administer student support funds in partnership with the College Business Office and Financial Aid Office
• Operations: Monitor budget allocations and spending. Assist the Director with budget proposals and preparation. Process payments in accordance with university guidelines and maintain a university Procurement Card. Maintain thorough knowledge of university purchasing policies and advise Center leadership on required procedures. Act as a liaison with the Development staff regarding philanthropic gifts and grants. Recruit and manage student workers.

What This Job Offers

• Job Type: Full-time
• Number of Employees: 5,001-10,000 employees