Department Assistant - Nursing Administration

Piedmont Healthcare•Conyers, GA

About The Position

This Department Assistant provides administrative and operational support to clinical managers, ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Requirements

Proficiency in Microsoft Word and Excel
Strong multitasking and organizational abilities
Attention to detail and ability to prioritize tasks effectively
Ability to work independently while supporting multiple managers
Previous administrative or operations support experience preferred
High school diploma or equivalent required.
One (1) years of administrative/clerical experience.
Ability to use all standard office equipment.
Experience with Microsoft Office suite of tools including Microsoft Word, Excel, PowerPoint and other software programs utilized within the department.
Ability to communicate effectively both verbally and in writing, must possess an excellent command of the English language.
Knowledge of secretarial and office administrative procedures, including the use and operation of standard office equipment, at a level generally acquired through at least one year of related experience.
Knowledge of communication skills with ability to listen actively and respond to fellow employees/customers in a timely, competent manner both verbally and nonverbal.
Ability to work in a team environment and oriented to providing outstanding customer service.
Ability to adapt to change within a changing environment and industry.

Responsibilities

Complete and manage employee timekeeping and payroll-related entries
Make schedule adjustments as needed
Monitor and manage clinical managers’ calendars, including tracking action items and deadlines
Order equipment and supplies and ensure appropriate inventory levels
Provide ongoing operational and administrative support to managers
Perform data entry, documentation, and reporting using Microsoft Word and Excel
This position supports an entire department/unit and reports to Director level leadership.
The focus of the position is generally on file maintenance, photocopying, mail distribution and similar routing duties.
Also greets and assists people in person and/or over the telephone.
Duties may include directing phone calls to appropriate person or area, and assisting and directing visitors to different department areas, scheduling meetings, and computer or data entry work will be required.
Works under close supervision and generally requires little independent judgment.
Many department specific duties may also be included.