Department Assistant - Engineering & Technology

University of Wisconsin Stout•Menomonie, WI

About The Position

The Engineering & Technology Department within the Robert F. Cervenka School of Engineering, College of Science, Technology, Engineering, Mathematics, and Management invites qualified candidates to apply for our Department Assistant position. The R.F. Cervenka School of Engineering is comprised of the Engineering and Technology (E&T) Department which is one of eight departments in the College of Science, Technology, Engineering, Mathematics, and Management (CSTEMM). The department has approximately 40 full-time faculty and staff. The department provides courses for its well-established and accredited undergraduate programs in Computer & Electrical Engineering, Manufacturing Engineering (B.S. and M.S.), Mechanical Engineering, Plastics Engineering, Engineering Technology, and Packaging, plus other programs throughout the University. UW-Stout’s Engineering and Technology Department is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Requirements

Excellent verbal and written communication skills.
Excellent judgment, including sensitivity to personal and confidential information.
Excellent interpersonal and customer service skills
Experience working with Microsoft Office Suite, specifically, Word, Excel, and Outlook.
Basic computer skills and functional knowledge of computer hardware/accessories and the internet.
Can delegate and prioritize work.
Attention to detail, proofreading, and editing skills.
Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
Work independently and as part of a team environment and on collaborative efforts.

Nice To Haves

Experience in an administrative and/or financial management position.
Experience in higher education.
Demonstrated commitment in establishing a positive work environment that embraces inclusion.

Responsibilities

provide administrative assistance to the department chair, department members and students
serve as the departments’ financial manager
purchase supplies and equipment
act as office manager/lead worker
manage departmental offices and processes
assist in curriculum management and entry
assist with recruitments and hiring paperwork
assist with instructor evaluations by students
general computer/technical support for office functions
other related duties
Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
May provide operational guidance and training on day-to-day activities of student workers and program staff
Serves as a primary point of contact for the department
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements

Benefits

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

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