Administrative Coordinator - Engineering Technology Department - Solano Campus

10d

About The Position

Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the department. This position implements and evaluates various administrative systems to support the department operations; provides work direction to student assistants, assists the department chair in ensuring university and campus policies and procedures are followed, coordinates faculty recruitment activities and onboarding paperwork for new faculty, is responsible for input of course schedules, procurement, travel coordination, and is responsible for a range of finance and faculty personnel transactions including lecturer contracts. Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean’s office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. The Department Chair serves a three-year renewable term. The individual filling this position provides continuity of administrative operations with respect to department, college, and university policies during department chair transitions. This is a full-time 1-year temporary position and is eligible for full benefits, including medical, dental, vision and CalPERS retirement. This position provides administrative support for the Engineering Technology (ET) Department at the Cal Poly Solano campus. The Engineering Technology Department is a major academic unit within the Cal Poly College of Engineering. The department offers specialized B.S. degrees in Facility Engineering Technology and Marine Engineering Technology, along with United States Coast Guard (USCG) Third Engineer Licenses, as part of the Maritime Academy. While housed within Engineering Technology, this position also provides support for the Solano campus Mechanical Engineering faculty with scheduling, minor procurement, and other campus-specific support needs for students and faculty, such as reception and event support.

Requirements

Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
High School Diploma or equivalent.
Type 45 wpm.
Five years of general office support or technical experience.
Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience.

Responsibilities

overall administrative and clerical support functions of the department
implements and evaluates various administrative systems to support the department operations
provides work direction to student assistants
assists the department chair in ensuring university and campus policies and procedures are followed
coordinates faculty recruitment activities and onboarding paperwork for new faculty
responsible for input of course schedules, procurement, travel coordination
responsible for a range of finance and faculty personnel transactions including lecturer contracts
provides support for the Solano campus Mechanical Engineering faculty with scheduling, minor procurement, and other campus-specific support needs for students and faculty, such as reception and event support