Department Administrator I

Eastern Virginia Medical School•Norfolk, VA

About The Position

The Department of Family and Community Medicine is seeking a Department Administrator I. This position is directly responsible for the management and administration of daily clinical, business, and day-to-day operation activities for the Department Family Medicine, maintains primary responsibility related to clinical workflow optimization, practice management, and day-to-day ambulatory operations, and works with Chair & Administrator II on clinical, business and strategic planning to include new business Development initiatives.

Requirements

Bachelor's degree in related field required

Nice To Haves

4 years of progressively more responsible positions with experience including ambulatory/clinical leadership

Responsibilities

Management and oversight of all daily, clinical and business functions of the department to include evaluating office procedures and devising ways to improve efficiency of workflow and productivity
Ensure development and implementation of policies and procedures governing aspects of departmental administration and IT
Provide contract management support for the department
Monitor clinical productivity and billing; track monthly statistics and investigate anomalies
Meet regularly with Administrator II to keep up to date on issues within the department
Meet regularly with division directors and practice managers to review clinical and program issues related to their division
Work cohesively with Administrator II, practice managers,and division directors on problem identification and resolution with respect to the systems, processes, procedures, staffing,and any other related functionas needed
Assist in faculty recruitment and appointment
Perform other operational duties as assigned
Supervise departmental administrative and IT staff
Determine, in conjunction with the Administrator II and respective division directors and practice managers, support staff requirements for the practice(s)
In conjunction with Administrator II, review and approve all matters relating to departmental human resources (recruit ment, transfers, promot ions, terminations, etc.)
Administer the recruitment, selection, assignment, and training of administrative and IT support staff
Maintain TAS System and employee personnel files
Evaluate all personnel for whom there is a direct responsibility
Monitor adherence to standards set in dress, conduct, attitude, and performance and corrects deviations
Perform other personnel duties as assigned
Works with Administrator II on budget monitoring and operational drivers of performance
Under the direction of the Administrator II, coordinate/facilitate department staff compensation
Works with Administrator II and EVMS/EVMSMG in the review of leases, contracts, facilities maintenance activities, equipment procurement and related endeavors
Responsible for department al procurement activity to include oversight/management of school issued credit card use and OneSource procurement system use
Oversee petty cash system if needed
Perform other financial duties as assigned