Department Administrative Assistant (FT), CFRN20525TLC

College of DuPage

1d • $20 • Hybrid

About The Position

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.
Primary Duties and Responsibilities:
Under supervision provide organizational and clerical support to the Employee Development (EDC). Support the Director, Training and Development and work with the EDC team in operational aspects on programs provided by the department.

Serve as receptionist for the EDC, assisting employees in person, via email and by telephone.
Set up and manage events, sessions and reporting in employee LMS as requested by EDC team or EDC partners.
Process enrollment registrations, monitor wait lists, maintain employee training records in the EDC and Colleague systems.
Respond to employee requests and questions regarding elements of EDC programs.
Provide organizational and clerical support for EDC program activities such as room procurement, room set-up, food ordering, material creation and set-up and facilitator support.
Maintain results and provide program data as requested.
Monitor and maintain the inventory of EDC materials, books, office supplies and equipment, communicating to team when supplies need to be ordered.
Record and distribute messages; receive, open, sort and distribute mail.
Other duties as assigned.

Requirements

• High school graduate plus college level technical courses in office or related careers required.
• Exhibit proficient verbal and written communication skills in the English language required.
• Two to four (2-4) years experience with MS Office, Excel, database entry, clerical and customer service experience in an office environment required.
• Must be willing to come in early or stay late occasionally to troubleshoot last minute problems with workshops or to cover hours.
• Must be very well organized and self-directed.
• This position requires a background check and drug screen.

Nice To Haves

• Associates degree including office technology courses preferred.
• Experience in Colleague and Blackboard preferred.

Responsibilities

• Serve as receptionist for the EDC, assisting employees in person, via email and by telephone.
• Set up and manage events, sessions and reporting in employee LMS as requested by EDC team or EDC partners.
• Process enrollment registrations, monitor wait lists, maintain employee training records in the EDC and Colleague systems.
• Respond to employee requests and questions regarding elements of EDC programs.
• Provide organizational and clerical support for EDC program activities such as room procurement, room set-up, food ordering, material creation and set-up and facilitator support.
• Maintain results and provide program data as requested.
• Monitor and maintain the inventory of EDC materials, books, office supplies and equipment, communicating to team when supplies need to be ordered.
• Record and distribute messages; receive, open, sort and distribute mail.
• Other duties as assigned.

Benefits

• College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees