Denver Site Coordinator

Viasat, Inc.•Englewood, CO

9d•$25 - $39•Hybrid

About The Position

We are thrilled to announce an exciting opportunity for a Denver Site Coordinator to join our dynamic team in Denver, CO! This hybrid role offers the unique blend of working collaboratively within our Denver office and the flexibility of remote work. You’ll be the heartbeat of our Denver office—keeping daily operations seamless, supporting our teams, and creating a polished, professional workplace experience. Partnering closely with Facilities and Finance, you’ll ensure the office runs smoothly and employees have what they need to thrive.

Requirements

5+ years of administrative support experience.
Ability to work onsite at least 3 days per week.
Strong skills in Microsoft Office Suite, Oracle, SharePoint, Concur, Coupa, Zoom, and Slack.
Proven ability to handle confidential information with professionalism.
Meticulous attention to detail and ability to adapt quickly.
Strong communication skills and comfort interacting with employees at all levels, including senior leaders and executives.
Experience working cross-functionally with multiple departments
Reliable personal transportation.
Curiosity and eagerness to learn new systems and skills
Flexibility and strong communication habits
Ability to identify priorities and own tasks through completion
Willingness to obtain notary certification if needed.

Nice To Haves

Previous office manager or administrative assistant experience is preferred.

Responsibilities

Maintain clean, organized, fully stocked common areas (conference rooms, kitchenettes, breakroom, restrooms).
Oversee off-site records storage with Iron Mountain.
Submit and track work orders and purchase orders.
Support shipping/receiving, mailroom operations, and visitor/contractor check-ins.
Maintain and manage company-issued P-Card.
Purchase supplies, snacks, beverages, and meals using the company Purchase Card (P-Card).
Coordinate on-site and off-site meetings, catering, and virtual/hybrid sessions.
Support space planning, seat assignments, staff moves, and Condeco administration.
Manage the Denver office budget, invoicing, PO’s, and potential similar support for other locations to support the broader facilities team
Plan and deliver team events (lunches, conferences, happy hours, social gatherings, holiday events).
Serve as a notary.
Handle Personally Identifiable Information (PII) and other sensitive, confidential information.
Sort and process high volumes of incoming U.S. Finance mail.
Manage customer bankruptcy notices and update internal systems accordingly.
Record, process, and deposit business checks (in person and remotely).
Serve as a notary.