Dean, Strategic Scheduling

Austin Community College District•Highland, CA

About The Position

The Dean for Strategic Scheduling is an operational leadership role responsible for executing the academic scheduling vision and strategy established by Academic Affairs leadership. The Dean ensures high-quality, consistent, data-informed implementation of districtwide course scheduling practices across programs, campuses, and modalities. The Dean manages the Strategic Scheduling Hub, supervises the Academic Affairs Scheduling Team, leads the Strategic Scheduling Steering Committee, and serves as a primary conduit between Academic Affairs and districtwide IT governance structures related to scheduling technologies. The role emphasizes operational excellence, process consistency, and continuous improvement.

Requirements

Demonstrated expertise in project planning, development, and implementation.
Management, implementation and leadership of large-scale projects.
Concepts and principles related to academic programs and related space requirements.
Processes, conditions, and evaluation of learning and related methodologies of teaching.
Presentation of information and summary reports internally and externally.
Understanding of the community college philosophy and mission.
Understanding and managing the demands and requirements of senior-level management in higher education.
Effective leadership and ethics principles and techniques, including Servant-Leadership and relevant principles and standards of higher education.
Knowledge of Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requirements.
Supervisory principles, practices, and methods.
Budget preparation, bid and purchasing procedures, and expense control.
Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Communication – Ability to communicate effectively with others clearly and concisely.
Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
Financial Management – Knowledge of financial management principles and practices as well as knowledge of the infrastructure of the institution's tools and processes.
Presentation Skills – Ability to effectively present information publicly.
Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
Resource Management – Ability to assess and maximize the use of College resources, including equipment, facilities, materials, and personnel.
Tact – Ability to show consideration for and maintain good relations with others, including confidentiality in work-related information and materials.
Team Builder – Ability to collaborate with a group of people to work toward a goal.
Technical Aptitude – Ability to comprehend complex, technical topics and specialized information.
Master's degree.
Experience cannot be substituted for required, applicable educational level.
Five years related work experience including management in a higher education academic environment.

Nice To Haves

Doctorate in Curriculum and Instruction or other Academic Field.
Experience in a community college environment.
Direct experience with scheduling platforms in an academic setting.

Responsibilities

Executes the scheduling strategy and direction set by the Vice Chancellor of Academic Affairs and Academic Affairs leadership.
Collaborates with AVCs for Academic Programs, Workforce Education, and Health Sciences to implement priorities within their programmatic areas, including both credit and non-credit priorities.
Collaborates with the AVC for College and High School Relations to ensure the cohesive execution of the districtwide Academic Affairs scheduling strategy with unified timelines and processes.
Collaborates with the Office of Curriculum Management to ensure logistical and tactical support for scheduling strategy.
Collaborates with Academic Affairs Operations Managers to implement districtwide Academic Affairs scheduling strategy.
Ensures scheduling operations are aligned with institutional goals, student-centric, and follow district standards and practices.
Leads the operational execution of districtwide academic scheduling targets for seat utilization, modality balance, enrollment growth, and campus alignment.
Provides centralized operational support for schedule development across instructional programs.
Oversees the centralized schedule build, including program-map alignment, room utilization, section planning, and part-of-term scheduling logistics.
Conducts ongoing monitoring of fill rates, room utilization, modality mix, student access, and progression pathways.
Oversees the Strategic Scheduling Hub, ensuring clear, transparent, and updated data resources.
Implements updates and refinements to scheduling processes as guided by Academic Affairs leadership.
Produces the annual schedule performance report and routine operational summaries.
Oversees the operational use of scheduling systems to support planning, analysis, and iteration.
Conducts data reviews and provides thematic operational insights to instructional divisions.
Acts as a primary conduit between the IT Governance Structure for scheduling-related software and Academic Affairs, ensuring operational needs, practices, and policies are communicated, aligned, and implemented consistently.
Serves as the operational liaison to scheduling- and planning-related technology vendors.
Leads the Strategic Scheduling Steering Committee, ensuring cross-functional coordination, timeline alignment, and transparent communication related to districtwide scheduling operations.
Works closely with the Office of Institutional Research and Analytics on data strategy, dashboards, surveys, and analytic needs.
Collaborates with Strategic Events and Facilities and Operations to ensure efficient room use and conflict resolution.
Coordinates with Student Affairs to ensure scheduling supports enrollment operations and student needs including registration-related systems and processes.
Facilitates clear, consistent two-way communication related to scheduling processes, timelines, and expectations.
Provides training and technical guidance to instructional leaders and staff on scheduling processes and tools.
Maintains documentation, process maps, timelines, and web content; curates the Strategic Scheduling website.
Manages all districtwide scheduling calendars, cycles, and deadlines.
Supervises the Academic Affairs Scheduling Team, ensuring coordinated workflow, mentoring, staff development, and performance management.
Responsible for operational excellence, capacity building, and performance evaluation within the scheduling unit.