Dean's Office Coordinator

University of New England • Portland, ME

32d

About The Position

Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. The University of New England College of Dental Medicine (UNE CDM) is seeking a Dean's Office Coordinator to join our team. The Dean's Office Coordinator is responsible for supporting the CDM Office of the Dean and other stakeholders in a variety of programmatic and administrative capacities. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Requirements

• Bachelor's degree required, with three or more years of related administrative experience desirable, or a combination of education, training, or experience that provides the required knowledge, skills, and abilities.
• Demonstrates excellent written, verbal and interpersonal skills, with a meticulous attention to detail
• Strong planning, administrative, and organizational skills; excellent skills in reading, spelling/grammar, and writing
• Proven ability to build and maintain effective working relationships with a broad range of internal and external stakeholders
• Strong computer skills, including proficiency with Microsoft 365 and Google Workspace
• Ability to work collaboratively in a team environment
• Demonstrated ability to regularly exercise discretion and make independent judgments and decisions
• Strong ability to handle confidential and sensitive situations with tact, discretion, and professionalism
• Strong critical thinking skills
• Ability to manage multiple projects and priorities
• Good general understanding of higher education organizational structure and administrative operations

Nice To Haves

• Prior experience in higher education is preferred

Responsibilities

• Provides a high level of administrative, programmatic, and organizational support to various departments and units of the college depending on current needs.
• Provides administrative support to the college's four Department Chairs.
• Trains cross-functionally to support other CDM staff with job duties during temporary periods of increased work and when staff are on leave.
• Coordinates faculty search committee meetings, candidate interviews, itineraries, travel, and reimbursement processes.
• Provides support for faculty and professional staff onboarding and offboarding, including office logistics and resource coordination.
• Coordinates faculty and staff development events by scheduling support, making catering arrangements, tracking RSVPs, preparing materials, and on-site setup.
• Facilitates the faculty review and promotion process in collaboration with the Provost's Office and Dean of the college.
• Ensures that all faculty promotion cases are reviewed in accordance with established college and university policies, and liaises with the provost's office to ensure compliance.
• Maintains the college's website.
• Oversees the college's social media platforms.
• Assists with the logistics in support of faculty continuing education programming through the American Dental Association's Continuing Education Recognition Program.
• Coordinates or assists with planning of special events for the College as assigned.
• Provides administrative support for CDM committees.
• Participates as a collaborative member of the Dean's administrative team and provides backup support for other areas as needed, including backup support to the Senior Assistant to the Dean.
• Assists with administrative support functions for the Oral Health Center when needed.
• Works on special projects for the Dean's Office.
• Handles sensitive and confidential information with discretion.
• Maintains current knowledge of University policies and procedures.
• Performs other duties as assigned.

Benefits

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
• UNE tuition waiver for employees, spouses, and domestic partners.
• UNE tuition waiver for dependents of employees with 1 year of full-time service.
• 50% tuition reduction if less than 1 year of full-time service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees