Dean's Office Administrator

University of Chicago • Chicago, IL

4d • $30 - $33 • Onsite

About The Position

Situated in the Law School’s Dean’s Office, the Dean’s Office Administrator provides a broad range of high-level, confidential administrative, financial, and project-related support to the leadership of the Law School, specifically the Dean and Deputy Dean. The Dean’s Office Administrator may also provide administrative support to Human Resources, Events, the Associate Dean for Administration, and the Chief of Staff.

Requirements

• Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

• Bachelor's degree.
• Experience working in higher education settings strongly preferred.
• Ability to maintain highly sensitive and confidential matters with discretion.
• Independently handle routine administrative and operational tasks.
• Mastery of Microsoft Office Suite of products, and electronic calendaring software .
• Excellent written and verbal communication skills .
• Excellent interpersonal skills to interact with a diverse population of contacts , including faculty, staff, students, and external visitors, while maintaining discretion .
• Strong administrative and organizational skills , including skills managing multiple tasks and projects simultaneously and maintaining records .
• Problem solving skills and ability to exercise mature judgment and use initiative in conducting day-to-day activities, setting priorities and meeting deadlines .
• Knowledge of desktop publishing and web-related software .

Responsibilities

• Provides administrative support to the Dean in the absence of the Executive and Administrative Assistant to the Dean.
• Manages all graduate and undergraduate student employment for the Law School, ensuring labor law and GSU compliance.
• Assists the Events department with event planning, event preparation, and event execution for student, faculty and staff events.
• Researches topics, facilitates communication and manages projects for Law School Deans and leadership.
• Prepares summary reports, complex spreadsheets, materials and information for meetings.
• Processes expenses, reimbursements, event and travel arrangements for the Deans.
• Proofreads and copyedits written materials prior to publication or distribution .
• Creates and implements office process improvements.
• Assists Deans with administrative matters related to teaching, scholarship, curriculum planning, and faculty recruitment and onboarding.
• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Maintains the leader's calendar.
• May initiate correspondence and other written materials under own signature or for signature of the leader.
• Triages emails and telephone calls for action.
• Resolves a combination of some routine and complex inquiries.
• Performs other related work as needed .

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees