Dean's Office Assistant

University Of New Mexico•Albuquerque, NM

37d•$12 - $12•Onsite

About The Position

The UNM College of Fine Arts, Office of the Dean is seeking to hire a work-study employee to work primarily at the front desk. Duties include, but are not limited to: Answers telephones, routes calls, takes messages, & provides general information; greets & directs visitors; answers routine inquiries; maintains log of inquiries as required. Provides occasional tours of CFA facilities for prospective students and engages with academic program faculty and staff. Assist with special events in support of CFA including set-up, interacting with the public, and clean-up. Opens & routes incoming mail; distributes correspondence & other material to department staff/faculty. Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine Establishes, maintains, processes, and/or updates files, records and/or other documents while maintaining confidentiality. Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. Stock and distribute office supplies. Run various routine errands across campus, as required, for the unit/department. Performs miscellaneous job-related duties and special projects as assigned. The successful candidate must exhibit a professional demeanor, have appropriate office etiquette, be organized and task-oriented, and must be responsible for completing assigned tasks with accuracy while meeting deadlines. Typical work hours will be Monday - Friday, between the hours of 8:00 AM - 5:00 PM (with some evening hours required). Must be able to work a minimum of 15 - 28 hours per week. Punctuality is a must.

Nice To Haves

Ability to understand and follow specific instructions and procedures.
Ability to gather data, compile information, and prepare reports.
Ability to create, compose, and edit written materials.
Strong interpersonal and communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Word processing and data entry skills.
Experience in customer service including the ability to incorporate appropriate phone etiquette and maintain a positive demeanor.
Team player with the ability to also be resourceful and work effectively under limited supervision.
Records maintenance skills.
May require minimum GPA.
Some light lifting.

Responsibilities

Answers telephones, routes calls, takes messages, & provides general information
Greets & directs visitors
Answers routine inquiries
Maintains log of inquiries as required
Provides occasional tours of CFA facilities for prospective students and engages with academic program faculty and staff
Assist with special events in support of CFA including set-up, interacting with the public, and clean-up
Opens & routes incoming mail
Distributes correspondence & other material to department staff/faculty
Copies and/or duplicates materials as requested
May oversee day-to-day operation of copy machine
Establishes, maintains, processes, and/or updates files, records and/or other documents while maintaining confidentiality
Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position
Stock and distribute office supplies
Run various routine errands across campus, as required, for the unit/department
Performs miscellaneous job-related duties and special projects as assigned