Dean of Data & Student Information - High School (26-27)

KIPP Public Schools Northern California•Stockton, CA

7d•$90,000 - $99,785•Onsite

About The Position

At KIPP Public Schools Northern California, we believe accurate and actionable student data is key to student success. We are seeking a Dean of Data and Student Information (DDSI) to ensure students meet academic and administrative milestones by holding both students and adults accountable for excellence. This leadership role is ideal for a highly organized, detail-oriented individual who follows through and sets high expectations for students and families. As the owner of the school’s data systems, the DDSI meticulously maintains student records, ensures compliance with local, state, and federal requirements, and leverages data to support academic achievement, attendance, and behavioral outcomes. By analyzing trends and coordinating interventions, this role drives data-informed decisions that keep students on track for success. Reporting to the Director of School Operations, the DDSI will sit on the Operations Team as well as the Academic Leadership Team, collaborating closely with school leaders, teachers, and the Regional Operations team to ensure data drives equity and achievement. If you are detail-oriented, highly organized, and committed to using data to drive student success, we encourage you to apply!

Requirements

Deep integrity and commitment to KIPP Public Schools’ mission and values.
Self-awareness, critical consciousness, and a commitment to continuous learning.
Adept at problem-solving and data-driven decision-making, with a keen attention to detail.
Strong organizational skills and the ability to manage multiple priorities effectively.
Ability to self-direct, prioritize, and strategically plan competing priorities to drive outcomes.
Ability to impact and influence staff to drive results.
Demonstrated commitment to building trusting relationships and contributing to a positive team culture
Proficiency in Google Suite and student information systems (e.g., PowerSchool or similar).
Advanced skill set in Google Sheets, including an ability to proficiently use the following functions: ARRAYFORMULA VLOOKUP/HLOOKUP INDEX & MATCH IMPORTRANGE FILTER REGEXMATCH / REGEXEXTRACT SUMIFS / COUNTIFS / AVERAGEIFS
Excellent communication skills and customer service approach, with the ability to clearly explain complex data and processes to students, families, and staff.

Nice To Haves

3+ years of experience in project or program management, with demonstrated expertise in navigating student information systems or relational databases, analyzing data trends, and ensuring data integrity.
Experience working in a K-12 school . Preferred.
Experience working in fast-paced, entrepreneurial environments where strong problem-solving skills and adaptability are essential. Preferred.
Bachelor’s Degree

Responsibilities

Student Enrollment & Records Management: Manage student registration, enrollment, withdrawal, and transfer processes, ensuring accuracy and compliance. Lead student lottery processes, including preparation, data management, and post-lottery enrollment communications. Own and oversee the online student registration process, collecting and tracking required materials. Verify and process student records, including enrollment eligibility, transcripts, and demographic data. Maintain accurate student records in compliance with federal, state, and school policies, ensuring data security and confidentiality. Manage student records requests from external schools, colleges, and regional operations.
Student Information & Data Accuracy: Sits on the Academic Leadership Team, serving as the campus expert on student information systems (PowerSchool, CALPADS, Schoolmint, Deanslist, ParentSquare, Clever), ensuring all data is up-to-date. Steward all student data systems--including owning policies and protocol. Train staff to maintain accurate student data, especially adherence to the grading, attendance, and behavior/discipline policies, and hold staff accountable to these expectations. Lead school-level audits to ensure compliance and accuracy of student data. Manage student and staff access to Ed Tech programs through Clever. Analyze key student data trends (e.g., attendance, academic progress, discipline) to support leadership in decision-making. Manage data requests from local authorizers and internal stakeholders for grant reports, research, and compliance reporting. Coordinates weekly COST meetings, including owning the agenda, identifying students to assign case managers, rolling up schoolwide data and trends, progress monitoring interventions, and holding cost team members accountable for follow through. Participate in regional audits to ensure 100% accuracy of student data.
Attendance Compliance & Intervention: Lead campus-wide daily attendance processes, ensuring compliance with district and state guidelines. Analyze attendance data, reconcile records, and prepare attendance reports. Train and support teachers in accurate, timely attendance tracking. Facilitate bi-annual district attendance compliance audits. Support attendance interventions and incentives to reduce chronic absenteeism and increase ADA.
Academic Progress Monitoring & Graduation Tracking: Ensure accurate calculation and reporting of student grades, GPAs, and credit accumulation. Develop and maintain state-compliant transcripts that align with college and career readiness. Serve as the campus expert on graduation eligibility (A-G requirements, alternative pathways) and track student progress accordingly. Coordinate with Ed Specialists and case managers to ensure alternative graduation pathways are in compliance and reflected accurately in progress to graduation and credit monitoring systems. Monitor student progress toward graduation using the regional Progress to Graduation Tool, identifying students at risk of failing or not graduating on time. Assign and track credit recovery pathways in collaboration with school leadership. Support faculty reward programs and activities that foster a culture of academic achievement. Consult leadership on student promotion and retention decisions based on academic data.
Scheduling & Course Management: Lead the annual master schedule and student scheduling process, including developing and preparing the school’s master schedule in PowerScheduler, scheduling students in classes, and exercising judgment to adjust student schedules. Maintain course catalogs, ensuring course integrity and alignment with graduation requirements. Coordinate teacher and advisor responsibilities to support student academic progress. Process and verify grades, report cards, and transcript updates.
Family & Student Engagement: Organize and host parent workshops, student-led conferences, open houses, and other events to support academic transitions. Ensure families understand the benefits of attending a KIPP high school and how to support student success. Communicate progress updates to students, families, and staff regarding key academic, attendance, and behavioral data. Execute stakeholder communications related to enrollment, scheduling, and academic progress.