DCA ADMINISTRATIVE ASSISTANT AVIATION SERVICES

ABM US•Arlington, VA

About The Position

General Responsibilities: Provide administrative support handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Also generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. Specific Duties/Essential Job Functions: (Other duties may be assigned) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports. Prepare responses to correspondence containing routine inquiries. Greet visitors and determine whether they should be given access to specific individuals. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, supervisors, managers, etc. Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities. Miscellaneous duties as assigned.

Requirements

Ability to read, write, and communicate effectively in the English language.
Must also possess and utilize listening skills.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Employee must have experience working with Microsoft Office software applications, including Outlook, Excel, and Word.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Employee must comply with the Company’s uniform and grooming standards and must wear his or her SIDA badge/Airport ID at all times.
Employee must comply with all guidelines and policies set forth in the Corporation Employee Handbook. These policies include, but are not limited to, the Company’s Zero Tolerance Discrimination and Harassment Policy, Retaliation Policy, Ethics Policy, and Security Policy. Employee must also comply with regulatory agency requirements, including, but not limited to, the ADA, ACAA, DOT, TSA, FAA and Federal, State and Local authorities.
Must be 18 years of age or older.
Must meet all requirements to receive required airport SIDA badge, and Customs Seal (if applicable), including successful completion of a background check and ten-year work history.
At least 1 year of administrative experience required.

Nice To Haves

College degree or similar work experience preferred.
Experience in working in fast paced role preferred.
Previous aviation industry experience preferred.

Responsibilities

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries.
Greet visitors and determine whether they should be given access to specific individuals.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, supervisors, managers, etc.
Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.
Miscellaneous duties as assigned.