DC Supervisor - Office
About The Position
Provide administrative support to the DC manager and all supervisors. Coordinate all office team member duties, and ensure daily productivity and efficiency goals are met. ESSENTIAL JOB FUNCTIONS Support the DC manager and supervisors in all administrative functions. Supervise, schedule, train, and assist clerical team members in all aspects of daily operation. Interview and hire prospective clerical team members. Perform evaluations and recommend pay adjustments. Serve as a liaison to DC operations. Distribute company policies, procedures, and other information. Responsible for assuring distribution and information flows properly from corporate to the DC supervisors and team members. Work with IS department on changes to user profiles; adding new users, lotus notes users, system upgrades, catalog updates, and any special system needs. Responsible for training all lotus notes users and new AS400 users. Responsible for sending payroll at the end of each pay period for DC team members. Maintain petty cash and coordinate incoming/outgoing funds with Springfield. Enter team member payments on account and do daily bank deposits. Help team members as needed with monthly statements and work with the credit department on team member accounts. Process all purchase orders. Research and code all invoices for payment prior to management approval. Maintain all office equipment and supplies. Handle special orders for office furniture, equipment, etc. Attend supervisors' meetings and produce minutes accordingly. Coordinate information from all DC departments and work with internal communications to produce a weekly DC flyer. Assist with travel arrangements for DC team members when necessary and coordinate company vehicles as needed. Track management store visits on a semi-annual basis. Coordinate annual inventory process including assigning counting teams and keypunch completion. Provide back up for HR supervisor in their absence as needed for assistance. Responsible for coordinating and monitoring funds and activities for local team activity committee. All other duties as assigned.
Requirements
- High school diploma or equivalent (GED)
- Formal training in administrative and management functions
- Proficient in PC programs, ten-key, data entry, and mid-range computer systems
- Excellent written and verbal communication skills
- Must be able to multitask and work well in a team environment
Nice To Haves
- College degree or vocational training in administrative and management functions
- 2 years’ experience in the automotive industry and or warehouse operations
- Proficient in AS400 programs and system operations
- Fluency in multiple languages (Spanish is highly desired)
Responsibilities
- Support the DC manager and supervisors in all administrative functions.
- Supervise, schedule, train, and assist clerical team members in all aspects of daily operation.
- Interview and hire prospective clerical team members.
- Perform evaluations and recommend pay adjustments.
- Serve as a liaison to DC operations.
- Distribute company policies, procedures, and other information.
- Responsible for assuring distribution and information flows properly from corporate to the DC supervisors and team members.
- Work with IS department on changes to user profiles; adding new users, lotus notes users, system upgrades, catalog updates, and any special system needs.
- Responsible for training all lotus notes users and new AS400 users.
- Responsible for sending payroll at the end of each pay period for DC team members.
- Maintain petty cash and coordinate incoming/outgoing funds with Springfield.
- Enter team member payments on account and do daily bank deposits.
- Help team members as needed with monthly statements and work with the credit department on team member accounts.
- Process all purchase orders.
- Research and code all invoices for payment prior to management approval.
- Maintain all office equipment and supplies.
- Handle special orders for office furniture, equipment, etc.
- Attend supervisors' meetings and produce minutes accordingly.
- Coordinate information from all DC departments and work with internal communications to produce a weekly DC flyer.
- Assist with travel arrangements for DC team members when necessary and coordinate company vehicles as needed.
- Track management store visits on a semi-annual basis.
- Coordinate annual inventory process including assigning counting teams and keypunch completion.
- Provide back up for HR supervisor in their absence as needed for assistance.
- Responsible for coordinating and monitoring funds and activities for local team activity committee.
- All other duties as assigned.
Benefits
- Competitive Wages & Paid Time Off
- Stock Purchase Plan & 401k with Employer Contributions Starting Day One
- Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
- Team Member Health/Wellbeing Programs
- Tuition Educational Assistance Programs
- Opportunities for Career Growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
