Data & Systems Specialist (Workforce Data Lead)

MUSICBREEDS•Hempstead, NY

About The Position

The Data & Systems Manager (Workforce Data Lead) is responsible for ensuring the accuracy, integrity, usability, and defensibility of all workforce development data. This role supports compliance, grant reporting, audits, and leadership decision-making by maintaining clean data systems and producing timely, reliable reports across programs. This position does not manage staff but serves as the organization’s subject-matter expert for workforce data systems and reporting.

Requirements

Associate’s or Bachelor’s degree in Data Analytics, Information Systems, Public Administration, Workforce Development, or a related field (or equivalent experience)
3+ years of experience managing programmatic or workforce data systems
Demonstrated experience producing grant-compliant reports
Strong attention to detail and documentation discipline
Advanced Excel/Google Sheets skills; reporting or dashboard tools preferred
Workforce data systems and reporting structures
Salesforce (or comparable CRM platforms)
Case management software and participant tracking systems
Data validation, quality control, and documentation standards
Dashboard development and reporting tools
Understanding of workforce grant compliance and audit expectations
High attention to detail and accuracy
Strong analytical and problem-solving skills
Ability to translate data into clear insights for non-technical staff
Proactive, organized, and deadline-driven
Strong written communication for documentation and reporting
Comfortable working cross-functionally without formal authority

Nice To Haves

Experience supporting WIOA-funded or publicly funded workforce programs
Salesforce Administrator or reporting experience
Familiarity with audit preparation and monitoring visits

Responsibilities

Manage workforce data across Salesforce, case management platforms, and internal dashboards
Maintain system workflows, fields, and data structures aligned with program and grant requirements
Ensure consistent data entry standards across workforce programs
Monitor data quality, completeness, and accuracy across all workforce records
Develop and maintain data documentation standards, SOPs, and validation checks
Support internal reviews, monitoring visits, and audits by producing defensible data sets
Produce recurring performance, compliance, and outcome reports for leadership and funders
Support local, state, and federal grant reporting requirements (e.g., WIOA, county, state contracts)
Build and maintain dashboards to track enrollment, attendance, outcomes, credentials, and retention
Analyze workforce data to identify trends, risks, gaps, and performance issues
Flag data-related compliance concerns proactively to the Workforce Development Manager
Provide insights that support program improvement and strategic planning