Data Systems Clerk - District Attorney's Office - Hourly
About The Position
This position assists in generating automated documents within the District Attorney's electronic case management system and systematically reviews data sets within the case management system to identify, diagnose, and resolve issues related to data quality, integrity, and usability. The ideal candidate will have professional experience or education in document form generation using data tables, mail merge fields and basic coding; be adept at learning and utilizing software programs; and have meticulous attention to detail. This is a non-exempt, part-time position, not to exceed 1,039 work hours in any fiscal year. This position has a flexible schedule and hybrid work-from-home options are available.
Requirements
- High School Diploma or GED AND one (1) year of general clerical or administrative experience; OR an equivalent combination of education, training, and experience as determined by Human Resources.
- Knowledge of general office practices and procedures.
- Knowledge of data entry and verification procedures.
- Knowledge of record keeping principles and practices.
- Knowledge of using the Microsoft Office Suite, other software programs and database systems.
- Knowledge of correct business English, including spelling, grammar and punctuation.
- Skill In Microsoft Word Developer tool
- Skill In form generation utilizing mail merge fields
- Skill In organizing work and having exceptional attention to detail.
- Skill In setting priorities and meeting critical deadlines.
- Skill In analyzing a variety of legal documents, files and records.
- Skill In reading and following instructions and policies as set by the District Attorney.
- Skill In communicating effectively, both verbally and in writing.
- Skill In operating a variety of office equipment, including personal computers, facsimile machines, photocopiers and scanners.
- Skill In maintaining confidentiality of information.
Nice To Haves
- Preferred one (1) year of professional experience working in a law office or a criminal justice-related field.
- Knowledge of legal terminology, principles, proceedings and practices preferred.
Responsibilities
- Utilize mail merge fields and data tables to create auto-populating documents within the District Attorney's software
- Work closely with District Attorney Office staff and staff from other agencies to obtain needed documents and information.
- Proficient in Microsoft Word
- Enter and retrieve information from automated data management systems.
- Track documents and update records.
- Review all work for accuracy and completeness and maintain confidentiality of all information.
- Provide customer service support as needed, including answering questions from the general public in person and on the telephone.
- Contribute to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
High school or GED
Number of Employees
501-1,000 employees
